Pest Elimination at Terrell State Hospital

The Health and Human Services Commission is soliciting competitive bids for comprehensive pest elimination services at Terrell State Hospital in Terrell, Texas, under IFB HHS0017784, with an anticipated contract start date of September 1, 2026, and a one-year term ending August 31, 2027, subject to a potential one-year extension at the agency’s discretion. The scope encompasses interior and exterior pest control across a 415,500-square-foot facility and 160 surrounding acres, requiring weekly services for common pests including cockroaches, rodents, ants, and other invasive species, with quarterly treatments for large flies and mosquitoes during specific months, as well as specialized programs for bird management, termite inspections and control, and bedbug heat treatments. Bidders must attend a mandatory on-site visit on August 11, 2026, and failure to do so will result in disqualification. Responses must be submitted by August 24, 2026, via approved methods including the HHS Online Bid Room, email, or hand delivery, using a sealed USB drive labeled strictly according to specifications, and must include completed and signed Exhibits A, C, and D, along with financial capability documentation and the Texas Identification Number application. Contract award will be determined on best value to the State of Texas, considering past performance as a pass/fail gate, operational capability, and price, with no obligation to select the lowest bid. Contractors must comply with the HHS Uniform Terms and Conditions v3.4, maintain required insurance coverage including workers’ compensation, general liability, commercial auto, professional liability, and umbrella policies with specified limits and a waiver of subrogation in favor of HHSC, and adhere to Texas Prompt Payment Act timelines for invoicing, which must be submitted monthly with detailed service descriptions linked to Exhibit C. All work must meet industry standards and be documented through detailed service reports and an on-site logbook containing product labels and MSDS. Subcontractors require prior written approval, and the contractor must affirm compliance with state laws regarding civil rights, no discrimination against firearms industries, no COVID-19 vaccine passport requirements, and no involvement with foreign adversaries under federal procurement restrictions. Data security protocols under Texas Government Code sections are mandatory, as is full disclosure of any AI systems used. The contract incorporates Texas-specific legal provisions governing indemnity, venue in Travis County, audit rights, and record retention for a minimum of seven