This Solicitation opportunity from California was posted on October 1, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The County of Santa Barbara is soliciting proposals for Phase II Workday Human Capital Management (HCM) and Payroll Implementation Services under solicitation number 82000003. The project aims to implement functional requirements for HCM and payroll, with an estimated timeline of 18 months running from February 2027 to July 2028. Qualified independent contractors must provide a comprehensive implementation methodology, a sustainable payroll strategy, and a detailed plan for data conversion of critical HR objects. The scope includes managing 334 specific functional requirements and 20 system interfaces across human capital, payroll, asset management, and benefits, with a preference for native Workday Benefits.
Proposals are due by November 6, 2026, at 2:00pm PDT. Submissions must include a company vision, team qualifications using standardized resume templates, a detailed pricing workbook, and a mandatory signed acknowledgement of implementation responsibilities. Selected vendors must adhere to strict insurance requirements, including cyber and technology professional liability coverage of 2 million dollars, and ensure all delivery is US-based. Payment is tied to a structured eight-phase software development lifecycle, with milestone acceptance criteria ranging from discovery and planning through end hypercare.
General Info
Santa Barbara County seeks Workday HCM and Payroll implementation services by November 6, 2026.
HighAI Summary for Attachment 11 - Payroll Strategy Reference: This document outlines the requirements for the Payroll Implementation Strategy, Solution Architecture, and Operational Sustainability. It serves as a reference for respondents to describe their methodology for deploying complex public-sector payroll solutions within Workday. The County emphasizes a sustainable architectural foundation that prioritizes long-term operational sustainability and regulatory compliance over short-term convenience. It includes specific instructions for narrative responses and implementation profiles for scored capabilities, such as Work Period Architecture and Administration.
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PDF, High priority: read this firstspecifications
HighAI Summary for Attachment 12 - Implementation Profile Template: A standardized template for respondents to document their recommended implementation approach across five specific capabilities, including Work Period Architecture, Workforce Transitions, Alternative Work Schedules, Public Safety Payroll, and Long-Term Sustainability. The document requires solution classification, complexity characteristics, and a professional assessment of risks, assumptions, and advantages.
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XLSX, High priority: read this first4 pages · specifications
HighAI Summary for Attachment 17 - Milestone Acceptance Criteria: This document outlines the Milestone Acceptance Criteria for the Human Capital & Payroll software development lifecycle. It defines eight specific phases—from Discovery & Planning through End Hypercare—and details the technical and operational requirements that must be met for milestone payment approval, including design, data preparation, testing, and go-live criteria.
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XLSX, High priority: read this first20 pages · pricing-sheet
HighAI Summary for Attachment 18 - Pricing Sheet: A mandatory RFP pricing workbook for ERP system implementation and ongoing maintenance services. The document includes structured sheets for a solution pricing summary, detailed implementation services (including hours and FTEs), travel costs, third-party products, optional services, professional rates, and milestone payments.
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PDF, High priority: read this firstsow
HighAI Summary for Attachment 20 - Data Conversion Scope: This document outlines the data conversion scope for the implementation of Workday HCM and Payroll. It identifies critical HR data objects that must be converted, including employee master data, job and employment history, compensation details, benefits administration, and short-term leave and absence management to ensure accurate vendor effort estimation.
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PDF, High priority: read this firstspecifications
HighAI Summary for Attachment 3 - Current Application Interface Diagrams: This document provides a detailed mapping of application interfaces across various functional areas, including Asset Management, Billing & Receivables, and Budget. It defines manual versus automated interfaces and lists specific software systems used by departments such as ACO, Public Health, General Services, and Public Works to track assets, process payments, and manage budget data.
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PDF, High priority: read this firstsubmittal-checklist
HighAI Summary for Attachment 5 - Submittal Checklist: A submittal checklist for the CoSB RFP Phase II Workday HCM and Payroll Implementation Services. It outlines the required proposal structure, including company vision, team qualifications, implementation methodology, payroll strategy, functional requirements, and specific attachment requirements (such as pricing sheets and reference forms) with associated page limits and file formats.
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XLSX, High priority: read this first63 pages · specifications
HighAI Summary for Attachment 8 - Functional Requirements: A detailed functional requirements matrix for a Workday implementation, covering HR management, workforce management, talent acquisition, payroll, and other HCM modules. It includes a response coding system (Standard, Additional, Third Party, Not Met) for proposers to indicate how they meet 334 specific requirements.
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PDF, High priority: read this firstrfp
HighAI Summary for County of Santa Barbara RFP 8200003 - Phase II Workday HCM and Payroll Implementation Services: Request for Proposal (RFP 8200003) issued by the County of Santa Barbara on October 1, 2026, for Phase II Workday Human Capital Management (HCM) and Payroll implementation services. The document outlines the project goals, scope of work, and a detailed procurement timeline with a proposal submission deadline of November 6, 2026.
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PDF, High priority: read this first17 pages · sow
HighAI Summary for Current Countywide Process Maps: A technical document detailing countywide operational process maps. It includes detailed workflows for Capital Asset Management (registration, maintenance, and disposal), Fleet Asset Management (vehicle lifecycle and maintenance), and Deposit procedures involving the Treasurer and Auditor-Controller.
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PDF, High priority: read this firstspecifications
HighAI Summary for Exhibit C - Indemnification and Insurance Requirements (ICT): Dated May 2026, this document outlines the indemnification and insurance requirements for Professional Services contracts related to Information and Communications Technology (ICT). It specifies minimum coverage limits for Commercial General Liability ($1M), Automobile Liability ($1M), Workers' Compensation, Cyber Insurance ($2M), and Technology Professional Liability/Errors and Omissions Insurance ($2M), while defining the contractor's duty to indemnify the County.
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PDF, High priority: read this firstamendment
HighAI Summary for RFP 82000003 Addendum 1: This document is Addendum 1 to RFP 82000003, providing a series of question-and-answer clarifications for proposers. Key topics include finalist selection (top three responsive proposers), data residency requirements (United States), pricing structures for implementation and reporting, and the update of Attachment 8. It also clarifies the County's process for handling confidential information and the rejection of non-responsive proposals.
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PDF, High priority: read this firstamendment
HighAI Summary for RFP 82000003 Addendum 2 - Workday HCM and Payroll Implementation: Addendum #2 dated October 22, 2026, for RFQ 82000003 regarding Phase II Workday Human Capital Management (HCM) and Payroll Implementation Services. The document provides formal responses to vendor questions, clarifying that the County intends to use native Workday Benefits rather than a standalone platform, correcting the project timeline to approximately 18 months (February 2027 to July 2028), and updating requirements for onsite support and submission attachments.
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PDF, High priority: read this firstamendment
HighAI Summary for RFP 82000003 Addendum 3 - Workday HCM and Payroll Implementation: Addendum #3 dated October 30, 2026, for RFQ 82000003 regarding Phase II Workday Human Capital Management (HCM) and Payroll Implementation Services. The document provides formal responses to vendor questions concerning proposal timelines, incumbent eligibility, data conversion requirements, personnel resumes, and technical scope regarding Workday modules and US-based delivery requirements.
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XLSX, High priority: read this first6 pages · specifications
HighAI Summary for Technical and Integration Requirements - Detailed Exceptions Document: This document is a technical requirements matrix for an ERP implementation. It lists 20 specific system interfaces (INT-1 through INT-20) across Human Capital, Payroll, Asset Management, and Benefits. It requires proposers to specify if systems will be replaced by the ERP, replaced by a third-party system, or kept with a permanent integration, while also indicating if the effort is included in the price.
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PDF, High priority: read this firstsupporting-document
HighAI Summary for Vendor Acknowledgement of Implementation Responsibilities - RFP 8200003: A mandatory acknowledgement form for RFP 8200003 (Workday HCM and Payroll Implementation) for the County of Santa Barbara. The document requires proposers to certify their capacity to implement the software, comply with MOUs and Civil Service Rules, and adhere to specific project management and resource management requirements. Failure to sign and submit this form results in disqualification.
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PDF, Low prioritypast-performance
LowAI Summary for Attachment 10 - Reference Form: A template form used to collect factual reference information from previous clients. It includes sections for client contact details, project dates, a checklist of HR and payroll functionality provided, and descriptions of services, challenges, and goals achieved.
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PDF, Low priorityother
LowAI Summary for Attachment 13 - Additional Responder Responsibilities and Requirements (Terms & Conditions): This document outlines the terms and conditions for responders to a Request for Proposals (RFP) issued by the County of Santa Barbara. It defines key roles (Purchasing, Proposer, Supplier), establishes communication protocols via Public Purchase, and details the responsibilities of the proposer regarding costs, confidentiality, and the evaluation process for award.
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PDF, Low prioritysupporting-documents
LowAI Summary for Attachment 1 - County Departments Information: This document provides a comprehensive directory of County departments, including their functional areas, official websites, and a list of key elected and appointed officials and department heads.
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PDF, Low priorityother
LowAI Summary for Attachment 4 - Detailed Exceptions Document: A template document used by vendors to provide detailed explanations for any functional, technical, or civil service requirements that cannot be met, specifically serving as an overflow for responses related to Attachment 8 and Attachment 9.
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PDF, Low prioritysupporting-document
LowAI Summary for Attachment 7 - Staffing Resume Template: A standardized resume template for project team members to be submitted as part of a procurement response. It requires detailed information on education, certifications, experience, and specific functional, technical, and project management qualifications, including client references.
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PDF, Low priorityother
LowAI Summary for County Employee Expense Reimbursement Policy: Updated December 2014, this policy outlines the guidelines and procedures for reimbursing Santa Barbara County officers and employees for reasonable and necessary business expenses. It defines the 'accountable plan' per IRS regulations and specifies requirements for lodging, transportation, and meal reimbursements, including documentation and receipt requirements.
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PDF, Low prioritycontract-document
LowAI Summary for Template for Agreement for Services of Independent Contractor: A template agreement for the County of Santa Barbara to engage an independent contractor. It outlines standard terms including designated representatives, notices, scope of services, compensation, independent contractor status, performance standards, and intellectual property ownership.
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The County of Santa Barbara, through its Procurement Services is seeking proposals from qualified independent contractors to serve as implementers for HCM functional requirements to the Workday system. Proposal response deadline is Friday, November 6, 2026 at 2:00pm PDT.
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