Phone Server Replacement at Seba Dalkai Boarding S

The Department of the Interior, through the Indian Education Acquisition Office, is soliciting quotes for the replacement of a damaged phone server at the Seba Dalkai Boarding School in Winslow, Arizona. The project requires the installation of a UCM6308 Grandstream IP PBX 6300 Series Phone System with eight analog lines. The selected vendor must provide all necessary labor, equipment, and materials to install the server in the school's server room, restore backup data, and connect the system to all existing phones, with a requirement to reprogram the server if backups are unavailable. Performance is scheduled between December 1, 2026, and December 31, 2026, with a final delivery date of December 31, 2026, under FOB Destination terms. This procurement is an Indian Small Business Economic Enterprise (ISBEE) set-aside under the Buy Indian Act. Award will be granted to the responsible vendor offering the lowest all-inclusive firm fixed price while meeting all technical specifications. Applicants must provide documentation of their organizational capability and proof of authorization as a distributor or partner; simply stating compliance with the statement of work is considered non-responsive. Strict security protocols are in place, including a total prohibition of contact with students and mandatory protection of personally identifiable information (PII) through secure networks and VPNs. Invoicing must be processed via the IPP website with itemized invoices, while progress reports must be sent directly to the school representative.