Pick Up and Dispose of Roadkill Deer in the Aberdeen Area

The contract entails the pickup and disposal of road-killed deer across state and county highways in the Aberdeen area of South Dakota, covering Brown, Day, Edmunds, Faulk, Marshall, McPherson, and Spink Counties, with an annual requirement to remove 1,050 deer from state highways and 100 from county highways. The performance period runs from July 1, 2026, to June 30, 2027, with potential for renewal up to four additional years, though pricing for options remains undefined. Work must comply with South Dakota carcass disposal laws, federal environmental statutes including the Clean Air and Clean Water Acts, the Americans with Disabilities Act, and federal minimum wage requirements. Contractors are required to conduct weekly inspections of designated routes, use the SD Roadkill Collection App for reporting, and submit a written statement detailing disposal methods. All work must be performed by an independent contractor who meets stringent insurance obligations, including $1 million per occurrence commercial general liability coverage with a $2 million aggregate, $500,000 automobile liability coverage for owned, rented, and non-owned vehicles, and full workers’ compensation coverage as mandated by South Dakota law. The contract is subject to state funding availability and may be terminated if legislative appropriations are not secured. Proposals must be submitted by hard copy only, notarized using the official DOT-123 form, and delivered physically by the deadline of May 21, 2026, with no electronic submissions permitted. Bidders must verify addenda online prior to submission and ensure compliance with state constitutional prohibitions against contracts involving state legislators. Key administrative contacts include Michael Welch and James Hoyle as Contracting Officers, Lane Goldsmith as the technical point of contact, and Mark Peterson as the regional engineer overseeing submission. Payment details are not specified and may be coordinated through the Aberdeen Region Office, while no formal federal accounting codes or invoicing systems like WAWF are identified. Evaluation appears price-driven, with no explicit technical scoring criteria provided, and award is likely based on the lowest acceptable bid. Compliance with Title VI of the Civil Rights Act and immediate reporting of injuries or liability incidents are mandatory, with no formal size or socioeconomic certifications required beyond the basic entity identification fields.