PIN 8756.09 - Fair Street Reconstruction

NOTICE TO BIDDERS   Notice is hereby given that the County of Putnam will accept sealed bids for:   Fair Street Reconstruction PIN 8756.09 D035980   The Owner is the Putnam County, and the work site is located in the Town of Carmel. The projects limits begin on Fair Street from its intersection with Gleneida Avenue (NY 52) and extend up to a point near John Simpson Road.   The work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following: full depth replacement of the roadway and associated pavement markings, construction of new sidewalks, replacement of the closed drainage system, construction of a stormwater bio-retention basin, replacement of (3) box culverts, installation of new street lighting, assist utilities in excavating for the undergrounding of utilities between Gleneida Avenue and Vink Drive, install new landscaping, modify the Gleneida Avenue traffic signal and remove/replace traffic signs.   This is a Federal Aid Project and the latest revisions of the Standard Sheets & Specifications maintained by NYSDOT, which are current on the date of advertisement for bids, shall be considered to be in effect.  All pay items and work encountered during the course of the contract shall be subject to the applicable Standard Sheets & Specifications unless otherwise noted in the contract documents.   The DBE goal for this project is: 10%   There are no M/WBE goals for this project.    The EEO Employment goals for this project are:                    22.6% Minority Employment Goal 6.9% Women Employment Goal   The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at  https://ebo.dot.ny.gov/   No residential or geographical restrictions will be in effect for this project.   Applicable Federal requirements take precedence over State and local requirements unless State and local requirements are deemed to be more stringent. Sealed Proposals will be received by the Putnam County Purchasing Department, at 40 Gleneida Avenue, Room 105, Carmel, NY 10512, up to and including 1 p.m. on Wednesday, May 22, 2024, at which time they will be opened and read aloud.   The County of Putnam officially distributes bidding documents from the Putnam County Purchasing Department or through the Empire State Purchasing Group’s Regional Bid Notification System. Copies of bidding documents obtained from any other source are not considered official copies. If you have obtained the documents from a source other than the Putnam County Purchasing Department or the Empire State Purchasing Group’s Regional Bid Notification System, it is recommended that you obtain an official copy.   Only those vendors who obtain bidding documents from either the Putnam County Purchasing Department or the Regional Bid Notification System are guaranteed to receive addendum information if such information is issued. All addenda so issued shall become part of the Contract Documents.  Bidders must acknowledge receipt of all addenda by signing and dating the Acknowledgement of Receipt of Addenda form.  Failure of any Bidder to receive any such addendum or interpretation shall not relieve such Bidder from any obligation under this bid submittal.    The County of Putnam intends to hold a pre-bid meeting with potential bidders to review the project and answer questions.  The pre-bid meeting will be held on Tuesday, May 7, 2024 at 10 am at the project site.  Please meet at the County Office Building, 40 Gleneida Avenue, Carmel, NY 10512.   Questions can be directed, in writing, to Alexis Hawley, Putnam County Purchasing Department, 40 Gleneida Avenue, Room 105, Carmel, NY 10512 or via email to contact@example.gov.  Questions will be accepted up until seven (7) days prior to the bid opening date.  Bidders shall promptly notify the Purchasing Department of any errors, omissions, conflicts, ambiguity, etc. in/among the contract documents.   All bids submitted must include the Non-Collusive Bidding Certification form, the Offeror Disclosure of Prior Non-Responsibility Determination form and the combined certification form in addition to all other forms, certifications and documents as noted.    This is a unit price bid.  No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.    Each proposal shall be accompanied by a certified check or by a bid bond executed by a surety company acceptable to the County of Putnam, in an amount not less than five percent (5%) of the amount bid, made out to the “Commissioner of Finance of Putnam County”.     Successful bidder will be expected to provide performance and payment bonds, insurance documents and to faithfully execute a contract with Putnam County.   The successful Bidder and all on-site subcontractors must have an approved CCA-2 on file with NYSDOT at time of bid proposal submission.  Bidders may find the CCA-2 forms and instructions for completion online at: https://www.osc.state.ny.us/statevendors/vendrep/vendorresponsibilityforms?redirect=legacy#Construction.   The successful bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2, 1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804).   This project is subject to New York State Department of Labor Prevailing Wage Rates PRC# NY2024004303 and Federal Davis-Bacon Labor rates.  The higher of the two must be paid by the successful bidder.    This project is subject to a Project Labor Agreement.   The County reserves the right to waive any minor informality in bidding and to reject any or all bids.   All work must be substantially completed within 730 calendar days from issuance of a Notice to Proceed, exclusive of any approved project shutdown.  A pre-construction meeting including, but not limited to, the Contractor, the County, the County's representatives and the NYSDOT Local Projects Construction Liaison will be required before the issuance of the Notice to Proceed.   The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 State. 252, 42 USC 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statuses, as amended, issued pursuant to such Act, hereby notified all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration of award.   John Tully, Director Purchasing Department 40 Gleneida Avenue, Room 105 Carmel, NY 10512 contact@example.gov Phone: +1 (555) 000-0000 Service-Disabled Veteran-Owned Set Aside: No Disadvantaged Owned Sub-Contracting Goal: 10% Due date:05/22/2024 1:00 PM Contract term: 730 days from Notice to Proceed County(ies): Putnam Location: Fair Street Business entities awarded an identical or substantially similar procurement contract within the past five years: Arben Group ELQ Industries