PKB DMI Conference Room

February 2022 Central and South Asia Directors of Military Intelligence Conference requirements: Conference requirements for period of 4 - 10 February 2022 Lodging Rooms required: Contracted Rooms: 10 rooms - Check in 6 February - Check out 10 February (4 nights, 40 room nights) 3 suites - Check in 6 February - Check out 10 February (4 nights, 12 room nights) Blocked Rooms Must be able to block rooms and provide online booking code for conference attendees as follows: 35 rooms - Check in 6 February - Check out 10 February (4 nights, 140 room nights) Conference meeting space: Required Sunday (set up of equipment) through Wednesday (6 - 9 February 2022) Sufficient space to provide U shaped table to seat 3x personnel at base of table, 7x seats per side of table 2x monitors to display Russian and English language presentations simultaneously Space to provide tabled seating for minimum of 175 personnel spaced laterally to U shaped on both sides of table Sufficient space in conference venue for above requirements and two translation booths and support equipment / personnel at rear of conference tables Draping or temporary partition to mask translation booths from audience view Refreshments / snacks set up outside of conference space with pipe & draping 3x tables set up outside of conference space doorway for registration, 2 tables set up with pipe and drape to facilitate and access control Elevated platform in front of conference room with podium / podium microphone and table seating for 3 on each side of podium (6 total seats) Pipe and draping for all conference area spaces above Authorization for private security to restrict access to conference space areas, to include hallways, to conference guests and hotel staff only Breakout rooms: 1x breakout / storage room from 4 - 10 February 1x executive level board room with seating for 16 (8 per side) on 9 February 1x executive level board room with seating for 8 on 9 February 1 breakout room with seating for 20 on 9 February Audio Visual requirements: Podium / with podium microphone 2x projectors package for use with monitors Stand-alone monitor in rear of conference room to display agenda and administrative information Must have onsite AV technical expert in case of problems/breakdown of equipment Must be able to create and stage conference step and repeat banner minimum 10'x12 using client-provided graphic Meals requirements: Must be able to provide breakfast and lunch meals as conference attendees will have limited transportation during conference hours (0800 - 1700 daily) Parking requirements: Must be able to provide minimum of 40 dedicated and reserved parking spaces for conference participants not staying at venue during 7 - 9 February 2022 from 8 AM to 5:30 PM