Placerville Drive Bridge Replacement (CIP #41410) and Placerville Drive Bicycle and Pedestrian Facilities Phase 1 (CIP #418164)

The City of Placerville is soliciting a consultant to provide comprehensive construction management, inspection, and public outreach services for two federally funded projects: the Placerville Drive Bridge Replacement (CIP #41410) and the Placerville Drive Bicycle and Pedestrian Facilities Phase 1 (CIP #418164). The scope involves demolishing the existing bridge over Hangtown Creek and constructing a new three-span concrete bridge equipped with bike lanes and sidewalks, along with related infrastructure such as retaining walls, utility relocations, rock slope protection, curb and gutter, storm drainage, pavement rehabilitation, street lighting, traffic signal updates, and new signing and striping. The consultant will serve as the Resident Engineer, administering the construction contract in compliance with Caltrans, FHWA, and federal-aid requirements, including Title VI protections and Cal-OSHA safety standards. The work requires direct on-site oversight, daily reporting, submittal management, change order processing, and coordination with public agencies and stakeholders throughout the project lifecycle. The procurement follows a cost-plus-fixed-fee structure with evaluation weighted toward technical merit rather than price, assigning 100 total points across key criteria: experience with similar projects (25 points), qualifications of proposed staff (20 points), understanding of both projects (20 points), demonstrated community engagement (15 points), local knowledge (10 points), and communication approach with city staff (10 points). The selection method is a best-value trade-off, allowing the City to negotiate with the highest-scoring firm regardless of cost. Proposals are limited to 20 double-sided pages excluding cover, dividers, and required appendices, with three hard copies and one electronic copy on physical media required by the August 13, 2026 deadline. Key deliverables include a Construction Management Plan, inspection reports, testing logs, photos of pre-construction conditions, and final documentation submitted to the City Engineer. The consultant must ensure compliance with all federal and state regulations, maintain strict confidentiality, prohibit contingent fees, and secure prior approval for key personnel substitutions. Payment is processed via mailed invoices to the City Engineer's address, with no electronic invoicing permitted, and final payments are contingent upon timely submission of all required certifications including IRS Form W-9 and California residency documentation. No DBE goals are active for this procurement due to program suspension, and while no specific contract value is stated, the total payable amount is capped pending final fee agreements.