Pool of Vendors, Master Order to Provide FEMA-Qualified Instructors for US&R Courses & Exercises

Texas A&M University, through its Engineering Extension Service Emergency Services Training Institute, is soliciting bids to establish a Master Order pool of vendors to provide FEMA-qualified Urban Search and Rescue instructors for training courses and exercises nationwide, with primary service delivery at Disaster City in College Station, Texas. The solicitation, identified as TAMU-TEEX-ITB-26-077 and issued on June 17, 2026, with a response deadline of July 13, 2026, operates under an IDIQ framework with an initial term running from September 1, 2026, to August 31, 2029, and the option to renew for two additional one-year periods, extending the total performance period to a maximum of five years. Vendors must demonstrate the ability to supply instructors certified under the FEMA National US&R System Training Curricula, capable of delivering across multiple US&R disciplines, and must submit detailed information on the specific courses and disciplines they can support. Each task order will be governed by a separate Memorandum of Agreement detailing location, dates, scope, and cost, with pricing submitted as part of the bid in an aggregate format without fixed unit lines. The estimated contract value ranges between $1.8 million and $3 million over the full term, based on an inferred annual expenditure of $600,000, though this figure is purely indicative and not binding. All vendors must register in the AggieBid e-procurement system to submit responses electronically and agree to Texas A&M’s standard terms and conditions. Mandatory insurance requirements include $1 million in commercial general liability coverage, $1 million in automobile liability, and workers’ compensation as required by state law, with Texas A&M University System named as an additional insured and a waiver of subrogation required. Bidders must complete a Supplier Self-Certification Form attesting to their size status and socioeconomic classifications, including small business, veteran-owned, woman-owned, or other designations, with false certifications subject to penalties. Payment is net 30 days after acceptance of services, with invoices requiring supporting documentation. The award will be based on best value, evaluating factors such as price, vendor reputation, past performance, alignment with institutional needs, compliance with Texas diversity programs, and long-term cost—not on lowest price technically acceptable. TEEX-ESTI retains the right to terminate the contract with 30 days’ notice without cause, and change orders must be formally approved. Sub