This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Firm Fixed-Priced quotations are being requested and a written solicitation will not be issued. The solicitation number is NAMA-12-Q-0031 and is issued as a Request for Quotation (RFQ), and quotations furnished are not offers. This request does not commit the government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Any representations and/or certifications attached to this RFQ must be completed by the contractor. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-55 effective January 3, 2012. This is a total small business set-aside acquisition under NAICS 325992 with size standard 500 employees, issued in accordance with FAR Subpart 13.1, Simplified Acquisition Procedures. EVALUATION: The Government reserves the right to issue multiple delivery orders, as well as, award on the initial quote without discussions of this procurement. Evaluation and award will be in accordance with the procedures at FAR Subpart 13.106 Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation and in accordance with the guidance at FAR 12.301(c)(2). A purchase order or purchase orders will be issued to the Contractor(s) whose conforming quotation in response to the RFQ will be most advantageous to the Government. Best value for this procurement will be obtained through a lowest price technically acceptable evaluation. For evaluation purposes, the firm-fixed price for each CLIN will be determined by multiplying the Unit Price by the Maximum Quantity of units, and the Total fixed price will be determined by summing the firm-fixed price of all CLINs. Contractors must provide pricing for each CLIN, including any Option CLINs. The Government will only accept commercial-off-the-shelf items. In order to facilitate a comprehensive Government evaluation, contractors quoting other than the specified brand name and/or model number ("Or Equal"), contractors MUST explicitly indicate this in their quote. Contractors MUST submit itemized technical specifications-that address each enumerated requirement of the Salient Characteristics -for each quoted "Or Equal" item. CONTRACT TYPE: The National Archives and Records Administration (NARA) intends to award an indefinite delivery-indefinite quantity (IDIQ) contract. This anticipated contract(s) shall be comprised of CLINs that utilizes firm-fixed unit prices for the purpose of effectuating orders. The Government guarantees that it will place orders for, at the very least, the Minimum Quantity for each CLIN with the successful contractor(s). The initial order(s) will be placed immediately following award. REQUIREMENT: The purpose of this acquisition is to purchase Positive Duplicating Microfilm for NARA's Digitization Services Branch (IDS) located in College Park, MD. REQUIREMENTS: F.O.B. Destination pricing is requested for each CLIN, all delivery costs must be included in total firm fixed price. See Enclosure 1, Schedule of Prices. Contractors must submit their pricing in accordance with RFQ Enclosure 1, Schedule of Prices. See RFQ Attachment 2, Salient Characteristics for specifications. DELIVERY: Packaging must be in a manner that prevents damage to the equipment during shipment. Delivery must be undertaken during regular business hours, Monday through Friday, unless mutually agreed upon by NARA and the Contractor. Deliveries will be made in accordance with Enclosure 2, Delivery Schedule. Duration of Performance: NARA may issue additional orders to the successful firm from the Date of Award through September 30, 2012, up to the Maximum Quantity listed. AFFIRMATION STATEMENTS: Contractors must complete and return RFQ Attachment 1, Required Quote Information, in order for their quotations considered. QUESTIONS: Questions regarding this RFQ must be submitted in writing to Mrs. Evelyn Dean no later than 3:00 PM E.T. on February 10, 2012 to be considered. Questions submitted at a later date will not be answered. The Government will answer questions or requests for clarification via a written RFQ amendment. SUBMISSION OF QUOTATIONS: Hard copy submission: An original plus three (3) copies of each quotation should be mailed to National Archives and Records Administration (NARA), Attention: Mrs. Evelyn Dean (NAMA-12-Q-0031), 8601 Adelphi Road, Room 3340, College Park, MD 20740-6001. Electronic submission: Quotations may also be e-mailed to:
contact@example.gov. Contractors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security. Submission deadline: Quotations should be received by 3:00 PM E.T. on February 15, 2012. Failure to submit quotations by the due date may result in rejection of the quotation as untimely. The following Federal Acquisition Regulation (FAR) clauses are incorporated and are to remain in full force in any resultant fixed price IDIQ contract, with the exception of FAR provisions which will be removed prior to issuance of the contract: FAR 52.211-6, Brand Name or Equal (Aug 1999) - see Enclosure 3, Terms and Conditions for the full text of this provision; FAR 52.212-1, Instructions to Offerors - Commercial Items (Jun 2008); FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Nov 2011) - Offerors shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision - a copy of the provisions can be found at https://www.acquisition.gov/far/; FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Jun 2010) -- see Enclosure 3, Terms and Conditions for Addenda to this clause; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2012) - see Enclosure 3, Terms and Conditions for the full text of this clause; FAR 52.216-22, Indefinite Quantity (Oct 1995) - see Attachment 4, Terms and Conditions for the full text of this clause; FAR 52.216-27, Single or Multiple Awards (Oct 1995). See Enclosure 3, Terms and Conditions for additional applicable FAR provisions and clauses. RFQ NAMA-12-Q-0031 (in its entirety is attached), please read.
