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Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027

Active
W912J2-27-Q-042147Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Wisconsin Army National Guard is soliciting a firm-fixed-price contract under solicitation W912J2-27-Q-042147 for a post-demobilization Yellow Ribbon Reintegration Event in the Wisconsin Dells, Wisconsin area. The event will support approximately 500 personnel from the 121st Field Artillery Regiment and 108th Forward Support Company. The period of performance spans from January 8, 2027, for setup, through January 10, 2027, with lodging required for 205 double-occupancy rooms on the night of January 9. The contractor must provide comprehensive event services including a general session room, a resource fair room, a registration foyer, a confidential privacy room, and two specialized childcare rooms meeting strict safety and accessibility standards. Requirements include professional audio-visual support, high-density Wi-Fi for over 500 users, and continuous beverage and snack catering. A dedicated on-site event coordinator is required for the duration of the event, and a facility walkthrough and A/V dry run must be conducted at least 14 days prior to the start date. This is an unrestricted acquisition under NAICS code 721110. Evaluation will be based on the lowest price offeror that meets or exceeds the Statement of Work requirements. Proposals must include a narrative demonstrating conformance to the Statement of Work and a completed bid sheet. All offerors must be registered in the System for Award Management and include a CAGE code or DUNS number. Quotes must be submitted via email to the primary point of contact no later than 12:00 PM CST on November 15, 2026.

General Info

Contract for a Wisconsin Army National Guard Yellow Ribbon Reintegration Event in 2027.

Agency

Department Of Defense → W7N8 Uspfo Activity Wi Arng

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

Wisconsin Dells, WI, USA

Set-Aside

NONE

Documents

2

Bid Sheet YRRP 9-10 Jan 2027 PH1

XLSX, High priority: read this firstspecifications
High

SOW - Post-Demobilization Yellow Ribbon Reintegration Event (Jan 2027)

PDF, High priority: read this firstsow
High

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Timeline

PhaseCombined Synopsis
Posted

Combined Synopsis

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Defense → W7N8 Uspfo Activity Wi Arng
Contacts1 person available
OfficeCAMP DOUGLAS, WI, 54618-5002, USA
Organization / AgencyDepartment Of Defense → W7N8 Uspfo Activity Wi Arng
Office AddressCAMP DOUGLAS, WI, 54618-5002, USA
Contacts
Austin J. Reese
contact@example.gov

Full Description

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This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.205, as supplemented with additional information included in this notice.


i. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.


ii. The solicitation number assigned to this action is W912J2-27-Q-042147. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618.


iii. This requirement is unrestricted with an applicable NAICS Code of 721110.


iv. Please send proposals In Accordance With (IAW) the attached Statement of Work.


v. The Wisconsin Army National Guard (WIARNG) is seeking a contractor to provide lodging, conference and meeting space, audio-visual (A/V) support, and catering for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company in the Wisconsin Dells, Wisconsin area.


vi. The period of performance shall be from 8 January 2027 (setup) to 10 January 2027. Lodging will be for the night of Saturday, 9 January 2027.


vii. Evaluation will be based on the lowest price offeror meeting or exceeding the requirements specified in the Statement of Work. To be considered, all bids must include:
1. A narrative demonstrating conformance to the Statement of Work.
2. A completed bid sheet detailing all costs.


viii. A firm-fixed-price contract award is anticipated.


4. Key Requirements from Statement of Work


  • Event: Post-Demobilization Yellow Ribbon Reintegration Event
  • Dates: 9–10 January 2027 (with setup access on 8 January 2027)
  • Location: Wisconsin Dells, Wisconsin area
  • Attendance: Approximately 500 personnel
  • Lodging: 205 double-occupancy rooms for the night of 9 January 2027.
  • Meeting Space:
    • Day 1 (Jan 9): General Session Room for 500, Resource Fair Room, Registration Foyer, Confidential Privacy Room, and two separate childcare rooms (Child/Youth and Infant/Nanny).
    • Day 2 (Jan 10): Six breakout rooms for 100 each, Registration Foyer, and two childcare rooms.
  • A/V: Professional A/V support as specified for all session rooms, including projection, microphones, and high-density Wi-Fi for 500+ users.
  • Catering: Continuous beverage service and scheduled snack service on both days for adults and childcare areas.
  • On-Site Support: A dedicated on-site event coordinator must be provided by the contractor.

5. Instructions to Offerors


i. Quotes in response to this solicitation MUST include the Offeror's CAGE Code or DUNS Number.


ii. All contractors shall be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for contract award.


iii. Submit offers via email to the Primary Point of Contact. Telephonic inquiries will not be accepted.


iv. Quotes must be received no later than 15 November 2026 at 12:00 PM CST. Offers received after this time may not be considered.

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