Poster Paper & Rolled Paper for Central Warehouse

1. Purpose: This solicitation is to establish a one-year contract with a responsive and responsible vendor to supply POSTER BOARD & ROLLED PAPER for the Jordan School District (JSD) Central Warehouse. The contract term will be August 1, 2026, through July 31, 2027.
2. Vendor Eligibility: Vendors who deal exclusively in, or source products solely through, closeout, surplus, liquidation, overstock, discontinued, or end-of-line inventory, including jobbers, surplus dealers, clearance resellers, clearance houses, non-stocking resellers, and opportunistic bulk buyers, are not eligible to bid. All items must be part of the vendor’s standard product line with ongoing availability.
3. Price Guarantee: Prices bid must be guaranteed for six (6) months from the award date.
4. Pricing Format: Prices must be quoted in dollars and cents, rounded to two decimal places (for example, $1.52, not $1.519). Any extended pricing will be rounded up.
5. Unit of Measure: Prices must be submitted based on the unit of measure indicated for each line item in the bid table. Pricing submitted using an alternate unit of measure will result in rejection of that line item bid.
6. Acceptable Brands / No Substitutions: Only the brands and products specifically identified in this solicitation are acceptable. Substitutions, alternates, equivalents, or “or equal” products will not be accepted. Bids submitted for any brand or product other than the specified acceptable brand/product may be rejected for that line item.
7. Freight Terms: Prices must include FOB Destination, Freight Prepaid.
8. Quantities: The quantities listed represent the estimated amounts that may be purchased by JSD over the one-year contract period. These quantities are for bidding purposes only and do not guarantee purchase amounts. This solicitation does not constitute an actual order, and no purchase order will be issued at award for these estimated amounts. The JSD Central Warehouse will place orders on an as-needed basis throughout the 12-month contract term. Actual order quantities will be determined by the District’s needs at the time each order is placed.
9. Minimum Order Requirements: Bidders imposing minimum order quantities or minimum dollar amounts that JSD determines to be excessive or not in its best interest may be disqualified for that line item.
10. Bid Type: “All or none” bids will not be accepted.
11. Award Method: Award may be made by individual line item to the lowest responsive and responsible bidder, or to the overall lowest responsive and responsible bidder, whichever is determined to be in the best interest of JSD.
12. Discounts: Payment terms offering additional discounts will not be considered as part of bid pricing.
13. Terms and Conditions: All terms and conditions of this solicitation are non-negotiable.
14. Questions: All questions must be submitted through the Bonfire/U3P platform during the designated question-and-answer period. Questions submitted through any other channel will not be answered.