Pre-Solicitation Notice for Risk Management and Claims Administration System

Broward County, Florida, is issuing a pre-solicitation notice for solicitation number BLD2131488P1 to procure a turnkey Risk Management Information System (RMIS). The objective is to implement a system capable of tracking claim costs, deadlines, documents, and dispositions for workers compensation, auto liability, general liability, and property, with a preference for solutions that interface with Third-Party Administrators. Key deliverables include modules for claims management, litigation management, and safety and loss control, as well as the capability to convert approximately 400,000 historical claim records. The project requires strict adherence to the Broward County Service Level Agreement, Enterprise Technology Services Security Requirements, and industry-standard secure coding practices, including PCI DSS compliance where applicable. The selection process is a Request for Proposals (RFP) based on a 100-point scoring system. Evaluation factors include project approach (50 points), functionality and demonstrations (30 points), pricing for a five-year initial term (20 points), past performance (15 points), professional personnel qualifications (10 points), and vendor location (5 points). Proposals must be submitted electronically via the BPRO system. Vendors are required to provide various certifications, including lobbyist registration, criminal history screening, and foreign country of concern attestations. Security requirements are stringent, necessitating annual cybersecurity training for staff and potential national fingerprint-based background checks for personnel accessing critical facilities.