Presolicitation Notice - Intent to Sole Source Fuel Oil Heat Exchanger Flush Kit, Part Number: HF11 AF F 15
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of the Air Force, through the 4th Contracting Squadron, intends to sole-source a contract for one Fuel Oil Heat Exchanger Flush Kit, Part Number HF11 AF F 15, to Hot Flush LLC under RFO 5.101. This specialized equipment is required for in-place cleaning of fuel/oil heat exchangers on F-15 aircraft to prevent overheating, avoid premature component failure, and minimize downtime, thereby enhancing aircraft operational availability. The system must be portable for flight line or shop use, operate using a solvent-free thermal oil system at 185°F to 195°F, deliver a flow rate of 4 to 80 GPM with regulated pressure not exceeding 80 PSI, and include a 4 to 100-gallon reservoir, 120 PSI air purge, automated reversing flow, and a multi-stage filtration system with 28-micron reusable, 10-micron disposable, and 50-micron reservoir filters. It must feature digital gauges for temperature, pressure, and flow, quick-connect fittings, an air hose with nozzle, and critical safety mechanisms including auto-timers, a dirty-filter shutoff sensor, and an Emergency Stop function. The sole-source determination is based on market research and official confirmation from the F-15 System Program Office that only this specific part number is authorized for use on the F-15 weapon system, with prior configuration coordination mandatory. The government is inviting potential offerors to submit evidence demonstrating that competitive procurement would be advantageous, cost-effective, timely, and not detrimental to mission readiness, though no solicitation exists and responses will not trigger a competitive bid process. The notice is not an invitation to quote, and the government reserves full discretion to proceed without competition based on the necessity of the branded item and validated technical requirements. The proposed award is targeted for a sole-source contract with Hot Flush LLC, and submissions must be received by July 23, 2026. Point of contact for inquiries is De’Montae Frink, with the place of performance specified as Goldsboro, North Carolina. Respondents bear all costs associated with responding to this presolicitation notice, and no financial or contractual obligations are incurred by the government through this notice.
General Info
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Place of Performance
Goldsboro, NC, 27531, USASet-Aside
Documents
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Organization & Contact Information
Full Description
The 4th Contracting Squadron is issuing this presolicitation notice of intent to sole-source IAW RFO 5.101 for the Fuel Oil Heat Exchanger Flush Kit, Part Number: HF11 AF F 15. The item description and salient characteristics are as follows: the Hot Flusher cleans the FOHE while it is installed on the aircraft, which prevents overheating and unnecessary downtime, saves the FOHE from premature failure, and expedites aircraft availability. The specific requirement is for one Fuel Oil Heat Exchanger Flush Kit, Part Number: HF11 AF F 15, utilized for F-15 fuel/oil heat exchanger flushing. The system must meet the following technical specifications: designed for a portable flight line or shop use environment; utilizes a solvent-free thermal oil system; operates at 185°F to 195°F oil heat; features a flow rate of 4 to 80 GPM with a maximum regulated oil pressure of 80 PSI; includes a 4 to 100-gallon reservoir; utilizes a 120 PSI air purge; features an automated reversing flow mechanism; contains a filtration system consisting of a 28-micron reusable screen, a 10-micron disposable filter, and a 50-micron reservoir filter; utilizes quick-connects and an air hose with a nozzle; is equipped with digital temperature and pressure gauges alongside a flow meter; includes safety features such as auto-timers, an automatic shutoff dirty-filter sensor, and an Emergency Stop (E-Stop). The sole-source determination is based on market research, which included a review of previous contracts and current market availability for Fuel Oil Heat Exchanger Flush Kit, Part Number: HF11 AF F 15. On 12 July 2024, the F-15 System Program Office (SPO) confirmed that units participating in the fuel-oil heat exchanger cleaning program must use the Fuel Oil Heat Exchanger Flush Kit, Part Number: HF11 AF F 15 and coordinate with the F-15 SPO to ensure the equipment is properly configured prior to use on the F-15 weapon system. The Government intends to award a sole source award to Hot Flush LLC based on the requirement for the Brand Name item specified above and supporting market research. The Government invites offerors to submit a response to this notice that would demonstrate clear and convincing evidence that competition would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder mission objectives. The determination not to compete this proposed contract action is solely within the discretion of the Government. Information received will normally be considered for the purposes of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred by responding to this notice. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; AND NO SOLICITATION IS AVAILABLE.