Preventative Maintenance and Repair of Class 1-8 Vehicles

The contract solicitation 26PSX0130 issued by Connecticut’s Department of Administrative Services Procurement seeks bids for preventative maintenance, repair, inspection, towing, and related services for Class 1 through 8 vehicles across the state. Services are priced using fixed-rate structures with strict maximums established by the state, including labor rates for maintenance and diagnostics, flat rates for inspections such as the CTDOT Federal Annual and STV 90-Day inspections, and tiered flat fees for pickup and delivery based on round-trip distance. Parts pricing is strictly regulated with a 15% markup cap on OEM parts and 20% on aftermarket parts, both tied to verifiable invoices, while pass-through costs like towing, transport, and priority shipping must be billed at actual documented cost with no markup allowed. All services must be performed within Connecticut, and optional services require written authorization from the Client Agency prior to performance; unauthorized work will not be compensated. The solicitation operates under a Lowest Price Technically Acceptable framework, where compliance with pricing rules and submission format is non-negotiable, and award is expected to go to the lowest compliant bidder. The contract includes a 24-month firm pricing period with annual price adjustments permitted only if requested 30 days prior to each anniversary, and such adjustments are limited to indexed inputs like the U.S. BLS Producer Price Index and Employment Cost Index. Contractors must submit proposals exclusively through the completed Exhibit B Excel workbook, which contains mandatory pricing, truck classification, price adjustment, and benchmark reference tabs, with no alternative formats accepted. There are no requirements for UEI or CAGE codes, socioeconomic certifications, small business preferences, or special clauses related to security, personnel, or packaging. The contract contains no explicit duration beyond the 24-month term, no formal contract type designation, and no identified payment office, COR, or COTR contact details, emphasizing instead strict adherence to pricing controls, documentation, and electronic submission through the state portal by the July 29, 2026 deadline.