Preventative Maintenance and Repair Services for Body Frame Straightening Machine

The City of Detroit Department of Transportation is seeking qualified vendors to provide comprehensive Body Frame Machine Preventative Maintenance and Repair services for a 40-foot Heavy-Duty Frame Rack with ten pull towers located at the Rehabilitation Garage at 5149 St. Jean, Detroit, Michigan. The contract, issued under solicitation number 539661, requires the vendor to perform scheduled preventative maintenance, hydraulic and platform repairs, electrical system inspections, and calibration verification on the existing frame straightening machine, which is in deteriorating condition and impacting bus maintenance performance and availability. Services must be conducted by appointment only, with all work requiring sign-off by a designated DDOT employee prior to invoicing. The contract term is two years, with renewal possible only after mutual agreement, Detroit City Council approval, and signature by the Chief Procurement Officer. All parts and components used must meet OEM specifications or be OEM-approved equivalents, and platform repairs must be performed by a certified welder. A complete parts list, including part numbers, descriptions, and recommended replacement intervals, must be provided. Vendors must submit a complete proposal through the Supplier Portal by June 9, 2026, including the Respondent Questionnaire, Price Sheet, and all mandatory forms specified in Attachments D-1 and D-2, such as the Certificate of Authority, Notarized Affidavits of Disclosure of Interests and Non-Collusion, and Proof of Treasury Clearance, which is required prior to contract award and City Council approval. The award will be made to the lowest equalized bidder, determined by applying an equalization credit for Detroit-based businesses holding a CRIO-issued certificate, provided their bid does not exceed the lowest responsible bid by more than 12% or $100,000, whichever is less. Bids must be complete, with no blank lines—missing items will be treated as no offer. Contractors must maintain detailed records in accordance with generally accepted accounting principles for three years after contract completion and are subject to audit. Payment is NET 30 days via ACH transfer after successful submission of invoices through the City’s Oracle Cloud Vendor Portal, with mandatory inclusion of part numbers, descriptions, list prices, discounts, and supporting documentation. Failure to meet invoice requirements may result in a 10% deduction. Contractors must also provide a Certificate of Insurance naming the City of Detroit as an additional insured, with policies issued by DIFS-registered providers and covering primary contractual liability. The contract is governed by the Davis