Preventative Maintenance and Repair services for two High-Performance Liquid Chromatography Infinity Systems

The Texas Health and Human Services Commission, through its Procurement and Contracting Services division, is seeking qualified vendors to provide preventative maintenance and repair services for two High-Performance Liquid Chromatography Infinity Systems at the Texas Department of State Health Services Laboratory in Austin, Texas. The solicitation, identified as HHS0017547, is open for responses with a deadline of July 9, 2026, and is intended to establish a contract with an initial term of one year beginning September 1, 2026, and includes two optional one-year renewal periods and a potential one-year extension, contingent upon performance and agency approval. Bidders must submit a complete proposal package including Exhibit A (Solicitation Affirmations), Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference Form), Exhibit F (Form 4109 for Texas Identification), and other supporting documentation, with all submissions limited to 25 MB when sent via email or uploaded to the HHS Online Bid Room. Hard copies are not accepted; proposals must be delivered via email, online portal, or USB drive to the designated HHSC location in Austin. All bids are evaluated under a best value trade-off process, prioritizing compliance with technical requirements and demonstrated performance capability over price alone. Key evaluation criteria include adherence to specifications, past vendor performance verified through VPTS ratings of “C” or higher, absence of corrective actions or negative performance reports, financial stability, and capacity to fulfill obligations. Contractors must provide qualified supervisors approved by the agency, maintain English language communication proficiency, and comply with strict confidentiality requirements under Texas Public Information Act provisions. Subcontracting is permitted only with prior written approval and remains subject to full accountability under the prime contract. The contractor waives claims against entities providing information to the agency, agrees to non-marketing restrictions, and must adhere to a standard work schedule of Monday through Friday, 8 a.m. to 5 p.m. Central Time unless otherwise approved. Pricing details are not disclosed in the solicitation, nor is a total estimated contract value provided; payment is to be processed monthly under the Texas Prompt Payment Act and directed to the bill-to address specified in the contract. Compliance with state and federal laws, including occupational safety and HHS data policies, is mandatory, and failure to meet requirements may result in termination. All submissions must be signed and submitted with a valid Unique Entity Identifier from SAM.gov, and bidders must disclose any prior state employment, litigation, or criminal convictions, with false