Preventative Maintenance for Diagnostic Equipment - Located in the Dominican Republic

The United States Department of Agriculture’s Animal and Plant Health Inspection Service intends to award a sole source firm-fixed-price contract to BioAnalytical Instruments for preventative maintenance services on diagnostic equipment located at the LAVECEN laboratory in Santo Domingo, Dominican Republic. The equipment, which includes the Bio Tek 40TS Plate Washer, Bio Tek 800TS Reader, and Sorvall X4R-Pro, supports critical African Swine Fever testing and emergency response operations. The contract will cover a one-year base period ending June 30, 2027, with the work performed under F.O.B. Destination terms. Although this is a presolicitation notice indicating intent for sole source award, responsible sources may still submit capability statements by June 15, 2026, to allow the government to determine whether competition is warranted. Responses must be sent to Kathleen Melby at Kathleen.melby@usda.gov, and questions must be submitted by June 8, 2026. The procurement follows FAR Part 12 procedures for commercial items, with evaluation based on technical approach, price reasonableness, and acceptable past performance using a highest technically rated non-tradeoff method, meaning award will not go to the lowest-priced offeror unless it is also technically superior. The contract requires strict compliance with USDA Directives 4620-002, HSPD-12, and Section 508, mandates adherence to PIV workforce integrity protocols for all personnel, prohibits unauthorized substitution of key staff, and applies flow-down requirements to subcontractors. All personnel must be vetted and authorized for system access, and non-compliance may result in removal, payment withholding, or termination. The government retains final inspection and acceptance authority at the designated location in Ames, Iowa, and invoices must be submitted according to administrative instructions tied to APHIS-MN-126395. No small business set-aside is in effect, though clauses related to small business utilization are included, and the sole source justification cites BioAnalytical Instruments’ unique role with UEI W5KQZVDTKVK6. Detailed packaging, marking, and barcoding standards are not required, but the order is designated as a DPAS-rated priority under 15 CFR 700. Contract administration is handled by the USDA APHIS office in Minneapolis, with no COR or payment address provided in the available documentation.