Preventative Maintenance for Emergency Generator and Transfer Switches

Solicitation 560-27-09922 EG is issued by the Indiana Department of Administration, Division of Public Works, to secure preventative maintenance services for the emergency generator system and transfer switches at the Indiana School for the Deaf in Indianapolis. The contractor is responsible for providing all labor, materials, tools, and supervision to maintain the system in optimum operating condition, including the repair and replacement of parts, calibration, cleaning, and lubrication. A critical requirement is that service technicians must possess specific training and experience with the ASCO 7000 Series Medium Voltage Automatic Transfer System. The contract requires a minimum of two planned inspections per year, spaced approximately 180 days apart, with the first inspection occurring immediately upon award. Additionally, the contractor must respond to emergency repair requests within three hours if equipment performance is compromised. Performance is measured by the delivery of a maintenance management program to the Physical Plant Director and detailed written reports following each service visit. The work is estimated to be less than 150,000 dollars and must be completed within 365 calendar days of the start date, which occurs within ten days of the final signature. Award will be granted to the lowest responsible and responsive bidder. Bidders must submit their quotes using DAPW Form 35, providing pricing in both words and figures with original handwritten signatures. Payments will be processed via electronic funds transfer through the Indiana Auditor State. The contract includes standard state provisions regarding severability, termination for convenience, and compliance with Indiana Civil Rights Law and OSHA safety regulations.