This Solicitation opportunity from Department Of State was posted on January 24, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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PREVENTATIVE MAINTENANCE SERVICES FOR PHOTOVOLTAIC (PV) SYSTEMS U.S. Embassy Kolonia, Pohnpei State, Federated States of Micronesia

Closed

19GE5024R0148Federal

Submission Closed01/24/2025, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 811310

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Solicitation # 39481

The Watertown Public Schools is seeking qualified vendors to provide kitchen equipment repair and maintenance services for five school locations: John Trumbull Primary, Polk Elementary, Judson Elementary, Swift Middle, and Watertown High School. The scope of work includes the repair and maintenance of all food service equipment, including refrigeration, freezers, and hot equipment. Key deliverables include two preventive maintenance inspections per year at all five locations, a comprehensive maintenance plan with reporting and recommendations, and the provision of service histories upon request. The contract period runs from December 1, 2026, through November 30, 2027, with the district holding the option to extend the agreement for two additional years. Proposals will be evaluated based on cost (40 points), experience and qualifications (25 points), service response and availability (20 points), and the quality of the preventive maintenance plan (15 points). Vendors must be able to provide an initial response within four hours for emergency services that threaten meal service or food safety. Submission requirements include two copies of the proposal package, including a price proposal for labor rates, travel charges, and parts markup. The successful vendor must provide a W-9 and Certificate of Insurance prior to execution, maintain a drug-free workplace, and comply with the Americans with Disabilities Act and equal opportunity employment laws. The deadline for sealed bid submissions is November 20, 2026, by 11:00 AM.

DAS Procurement

POSTED

about 12 hours ago

DEADLINE

in about 1 month

AI Contract Overview

The solicitation for preventive maintenance services for photovoltaic systems at the U.S. Embassy in Kolonia, Pohnpei, Federated States of Micronesia has been canceled in its entirety. Originally, the project aimed to establish a firm fixed-price Indefinite-Delivery Indefinite-Quantity contract for one year with four optional renewal periods, covering preventive maintenance tasks. Interested companies were encouraged to review all solicitation documents thoroughly, attend a site visit by registering in advance, and submit proposals via email by September 20, 2024, with a strict size limit of 45MB. The process included opportunities for questions until September 13, 2024, and proposals would be evaluated with the possibility of negotiations or direct award based on initial submissions. The Contracting Officer retains the right to reject proposals or conduct further negotiations, and all communications regarding the solicitation should be directed to the designated Contract Specialist.

General Info

Solicitation for photovoltaic maintenance services at U.S. Embassy in Pohnpei has been canceled.

Agency

Department Of State → Acquisitions - Rpso Frankfurt

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

Kolonia, FM-PNI, FSM

Set-Aside

NONE

Documents

Amendment 0001 to Solicitation 19GE5024R0148

amendment

High

Solicitation 19GE5024R0148 Preventive Maintenance for Photovoltaic Systems Kolonia

rfp

High

Attachment A - Drawings 2024 Kolonia PV PMSC

other

Low

Attachment D - 2024 Holiday Closures

other

Low

Instructions for Form W-14 (August 2016)

instructions

Low

IRS Form W-14: Certificate of Foreign Contracting Party

other

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

2 updates

PhaseClosed

PostedAug 21

Solicitation

Notice updatedJan 24

Response deadline changed from Sep 20, 2024 to Jan 24, 2025. The notice description changed. The point of contact changed.

Notice updatedJan 24

The notice description changed. The point of contact changed.

Response DeadlineJan 24

Deadline has passed

Submission Closed

01/24/2025, 02:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of State → Acquisitions - Rpso Frankfurt

Contacts1 person available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → Acquisitions - Rpso Frankfurt

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Katy Fischer

contact@example.gov

Full Description

CANCELATION NOTICE: This solicitation is herewith canceled in its entirety. Pre-solicitation notice for this project was 19GE5024R0139. Subject: Solicitation No.: 19GE5024R0148 Preventive Maintenance for Photovoltaic Systems at the U.S. Embassy in Kolonia, Pohnpei, Federated States of Micronesia Dear Ladies and Gentlemen, The Regional Procurement Support Office (RPSO) would like to invite your company to submit a proposal for preventive maintenance services for photovoltaic systems at the U.S. Embassy Kolonia, Pohnpei, Federated States of Micronesia. This solicitation may result in issuance of a firm fixed-price Indefinite-Delivery Indefinite-Quantity contract for one (1) base year with four one-year optional periods to renew. Use of the specifications for purposes other than submitting a proposal under this solicitation is prohibited. All discussions pertaining to these services will be in the English language. If you intend to submit a proposal, you should thoroughly examine all documents contained in the solicitation package. Offerors planning to attend the Site Visit must register by email the names of their company's representatives (maximum of two) to the attention of Mr. Rommel Lemana, email: LemanaRP@state.gov and Ms. Leila Tober, email: toberld@state.gov at least 2 working days prior to the scheduled date. The offeror is responsible for providing their own transportation. Questions shall be submitted as soon as possible but not later than September 13, 2024, by 15:00 hours Central European Summer Time (CEST). Any questions you may have concerning the solicitation document should be submitted in writing via email to Katy Fischer at FischerK1@state.gov and copy to FrankfurtRPSO@state.gov so that a response can be provided prior to the solicitation closing date. The proposal shall be submitted as a pdf document emailed to FischerK1@state.gov and copy to FrankfurtRPSO@state.gov as soon as possible but not later than September 20, 2024, by 15:00 hours Central European Summer Time (CEST). The email subject line must read - Proposal 19GE5024R0148. The email size shall not exceed 45MB. No proposal will be accepted after the specified time. Each offeror will be responsible for pricing their proposal accordingly. Further, each offeror is responsible for furnishing complete information to its subcontractors. Subcontractors shall not be referred to the U.S. Government concerning the requirement. The Contracting Officer reserves the right to reject any and all proposals and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to establish a competitive range of one or more offerors and to conduct further negotiations concerning price and other terms before awarding a contract, or to award the contract based upon initial proposals received without holding discussions. Any questions regarding this solicitation should be directed to Katy Fischer, Contract Specialist, tel: +49 69 7535 3317, or email: FischerK1@state.gov.