Preventative Maintenance Services for the Backflow Systems at the U.S. Embassy Office, and Residence

Preventative maintenance services are required for the backflow prevention systems and water treatment infrastructure at two U.S. Embassy Wellington locations: the Chancery at 29 Fitzherbert Terrace, Thorndon, and the residence at 99 Ludlam Crescent, Woburn, Lower Hutt. The scope includes scheduled maintenance of domestic potable water treatment systems, booster pumps, water well pump systems, and water tanks, with specific attention to three Apollo Valves Model DCAULF4A units at the Chancery site, all in compliance with AS/NZS 2845.1 standards and manufacturer specifications. Vendors must be based in New Zealand and provide detailed maintenance checklists, record all test results in component logs, and submit Safety Data Sheets for any hazardous materials used. The contract is a firm fixed-price acquisition with a one-year base period and four one-year option periods, extending through June 2031, with performance scheduled annually from July 1 to June 30 for each year. Pricing must be submitted as separate line items excluding New Zealand GST, which must be clearly itemized at 15% on all invoices. The solicitation emphasizes a lowest priced, acceptable, responsible offeror selection process, with responsibility evaluated under FAR 9.1 criteria including financial stability, operational capacity, integrity, and compliance with legal and regulatory requirements. All contractors must comply with extensive Federal Acquisition Regulation clauses, including personal identity verification, whistleblower protections, labor standards under the Service Contract Act and Fair Labor Standards Act, prohibitions on certain telecommunications equipment and ByteDance applications, and requirements for ethics, tax compliance, and subcontractor payments. Personnel working on-site are subject to security protocols involving non-disclosure agreements, identity verification under FAR 52.204-9, and adherence to safety requirements enforced by the Post Occupation Safety and Health Officer. Compliance with combating trafficking in persons and Buy American provisions is mandatory, and insurance coverage for work on a government installation is required. Contractors must maintain records for three years after final payment and submit invoices electronically to Wellington.invoices@state.gov. Offers must be submitted in English via email in specified file formats under 30MB, accompanied by a completed SF-1449, IRS Form W-14, and evidence of a permanent business presence in New Zealand. All offerors must have current representations and certifications active in SAM, including business size and entity identification details, and must have participated in a site visit held at the residence location in May