PREVENTIVE MAINTENANCE PROGRAM

This is a Combined Synopsis/Solicitation/Notice of Intent by the Department of Health and Human Services (DHHS), Office of the Secretary (OS), Office of the Assistant Secretary for Preparedness and Response (ASPR), Division of Acquisition Management, Contracts and Grants (AMCG), intends to negotiate on a sole source basis with Physio Control Inc. to provide maintenance services on its own manufactured items; LifePak 1000 AED Monitors. This announcement constitutes the only solicitation; Quotes are not being requested and written solicitation will not be issued. The solicitation Number for this acquisition is NOI-OS199371. This acquisition will be processed under Simplified Acquisition Procedures (SAP) and is not a small business set aside. The NAICS Code is 334510. This notice is not a Request for competitive quotes; no solicitation document is available and telephone requests will not be accepted. However, sources may submit descriptive literature, fully documenting their capability to perform these services, which will be considered by the Agency. A determination to compete this procurement based on response(s) to this notice is solely within the discretion of the Government. A solicitation will be issued to Physio Control Inc., no less than 5 days after the date of this notice unless the Government Determines that any other organization has the capability to meet this requirement. This will be a firm fixed-price contract and the FOB Destination and Net 15. FAR provisions and clauses that apply to this acquisition; FAR 52.217-8 - Option to Extend Services, 52.217-9 Option to Extend the Term of the Contract. FAR 6.302-1, 6.302-2-b(2), 52.212-1, Instructions to Offertory Commercial Items; FAR 52.212-3, Offertory Representations and Certifications Commercial Items: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Items; FAR 52.232-34, Payment by Electronic Funds Transfer Other than Central Contractor Registration and the HHSAR 352.239-74 Electronic and Information Technology Accessibility (December 2015). In order to be considered for an award, an offer or must have completed the online electronic Representations and Certifications located at http://orca.bpn.gov// in accordance with FAR 4.1201(a). By submission of an offer, the offer or acknowledges the requirement that a prospective awardee shall be registered in the SAM at www.sam.gov// prior to award, during performance and through final payment. Lack of registration in the SAM Registration will make and offer or ineligible for award. Offers must be submitted no later than 9:00 am Eastern Time on August 25, 2017 to the attention of Tawana Parker (202) 260-0584, e-mail address; tawana.parker@hhs.gov . Purpose The purpose of this contract is to maintain the preventive maintenance program for the #12 LifePak 1000 AED monitors at the Mission Support Centers. This equipment needs an annual preventive maintenance program to keep it in a state of constant readiness for treatment of life-threatening cardiac dysrhythmias. Background The Department of Health and Human Services (HHS), Office of the Secretary (OS), Office of the Assistant Secretary for Preparedness and Response (ASPR), Office of Emergency Management (OEM), National Disaster Medical System (NDMS) provides emergency medical care to the victims of public health emergencies and catastrophic events that overwhelm the capacity of state and local emergency medical systems to respond to these disasters. The Mission Support Center is the NDMS warehouse that maintains the centralized supply of ASPR emergency medical systems. Scope of Work There are #12 LifePak 1000 AED monitors that require annual preventive maintenance, to include annual inspection and required service, recalls, software updates, or any other issue pertaining to the monitors and/or batteries for the monitors. The contractor will maintain documentation, listed per NDMS site, of the model #, serial numbers, and on site repairs and inspections. This will provide documentation for emergency notification if there is a recall of the affected equipment. LIFEPAK 1000 AED - Periodic inspection as set forth on Schedule A of the Technical Service Support Agreement. - Updates installed at no additional cost provided such updates are installed at the time of regularly scheduled services. If parts must be replaced to accommodate installation of new software, such parts may be purchased at a rate of 50% less than the then-current list price. Updates installed at a time other than regularly scheduled service will be billed on a separate invoice at the ten-current list price less 20%. - Case Changes are excluded. - Battery Coverage. - Replacement of up to two (1) LIFEPAK 1000 Rechargeable Battery Pak every (2) years, or upon failure, or replacement of up to one (1) LIFEPAK 1000 Li-ion Battery Pal every five (5) years for each LIFEPAK 1000 AED listed on Schedule A of the Technical Service Support Agreement, or upon battery failure. - Discounts may not be combined with any other special terms, discounts and/or promotions. Medtronic/Medtronic/Physio-Control Battery Pak - Customer retains the responsibility to perform the battery maintenance and evaluation procedures outlined in the LIFEPAK 1000 AED Operating Instructions. Batteries failing to meet battery performance tests should be removed from service and properly discarded (recycled). - If customer provides evidence that a Medtronic/Medtronic/Physio-Control Battery Pak fails to meet the performance tests noted above and/or the Battery Pak age exceeds 2 years in the case of sealed lead acid batteries and 3 years in the case of lithium ion batteries, Physio-Control shall replace said Medtronic/Physio-Control Battery Pak (like for like) i.e. LIFEPAK 1000 Series Battery Pak with LIFEPAK 1000 Series Battery Pak every two years or up to a maximum of 1 LIFEPAK 1000 lithium ion Battery Pak every 3 years (including prior Support Plan periods) per LIFEPAK 1000 automatic advisory defibrillator (listed on Schedule A of the Technical Service Support Agreement). To assist in proper recycling and removal of low capacity batteries, replaced Battery Paks become the property of Physio-Control and must be returned at the time of exchange. Specific Requirements: 1. The Contractor shall meet with the Project Officer within one (1) week after the contract award to discuss setup, approach, and scheduling of efforts to fulfill this SOW. 2. The Contractor shall submit to the Project Officer the schedule for inspection visits. Personnel Requirements: The personnel employed by the contractor shall be qualified to do all work covered by the SOW. Performance Period: The period of performance shall be one base year (09/25/17 thru 09/24/22) with four (12) twelve-month option years. Place of Performance: The Contractor shall provide the service at MSC-MD warehouse where the units are located. Deliverable Schedule: All deliverables shall be delivered to the attention of LCDR Christopher Le or designee, and shall be subject to review and approval. This will include any status reports of inspections visits and repair requests as needed. Delivery address: ASPR MSC Frederick, 6701 English Muffin Way, Frederick, MD 21703 Inspection and Acceptance: The Project Officer shall assume the responsibilities for monitoring the Contractor's performance, evaluating the quality of services provided by the Contractor and performing acceptance of all deliverables. Delivery Order Administration Data: The administration of the delivery order will require maximum coordination between the Government and the Contractor, although the Contractor will be responsible for total management during performance of this delivery order. The Project Officer is LCDR Christopher Le or designee. Changes in any section of this purchase order shall be made only by the Contracting Officer pursuant to a properly executed modification. The type of actions within the purview of the Project Officer's authority are to ensure that the Contractor perform the technical requirements of the purchase order, and to notify both the contractor and the Contracting Officer of any deficiencies. The contractor agrees to include the following information on its voucher: a) Contractor's name and address b) Delivery order number - Purchase Order Number c) Description of services and cost d) Invoice period e) Taxpayer identification number (TIN)