Preventive Maintenance Services for Multistack Modular Water-Cooled Chiller for U.S. Embassy Phnom Penh

The contract is for preventive maintenance services on a multistack modular water-cooled chiller located at the U.S. Embassy in Phnom Penh, Cambodia, with a firm-fixed price structure and a one-year base period, extendable by two optional one-year periods for a potential total duration of up to five years. Performance must occur Monday through Friday, 8:00 AM to 5:00 PM, excluding U.S. and local holidays, and all work must be conducted on-site at the embassy’s facility. The contractor is responsible for providing all personnel, tools, equipment, materials, and transportation required to maintain the system in safe and efficient operating condition, with a strict prohibition against performing repairs—only scheduled preventive maintenance is authorized. The contractor must submit biographical data and police clearances for all personnel within five days of award, along with a certificate of insurance, completed inspection checklists, test and inspection field reports, bills of materials, as-built drawings, and invoices. Delivery is FOB destination, and all deliverables are subject to inspection and acceptance by the Contracting Officer’s Representative at the embassy. Performance is measured by a threshold of no more than one customer complaint per month, with full compliance with manufacturer guidelines and local and U.S. hazardous waste disposal regulations required. The solicitation number is 19CB6026Q0007, issued on April 10, 2026, with proposals due by May 8, 2026, and must be submitted electronically to PhnomPenhProcurement@state.gov or mailed in sealed envelopes, with all submissions required to be in MS Word, Excel, or PDF format under 30MB per file. Offerors must be registered in SAM and meet responsibility requirements under FAR 9.1, including financial stability, past performance, and ethical conduct. The award will be made using the Lowest Price Technically Acceptable (LPTA) method, with technical acceptability evaluated first on compliance with specifications, past performance, and facilities, followed by price as the sole determinant among acceptable offers. Special requirements include handling of Sensitive But Unclassified information, strict photography restrictions on embassy facilities, mandatory reporting of any compromise of SBU materials, and adherence to supply chain security clauses prohibiting use of covered applications such as TikTok. Key contractual clauses include 52.212-4 and 52.212-5 for commercial item terms, 52.204