Preventive Maintenance Services for Multistack Modular Water-Cooled Chiller for U.S. Embassy Phnom Penh

The U.S. Embassy Phnom Penh has awarded a firm-fixed price contract for preventive maintenance services on a multistack modular water-cooled chiller system, with performance to occur exclusively at the embassy’s facilities in Phnom Penh, Cambodia. The contract, solicited under number 19CB6026Q0007 and issued on April 10, 2026, is structured as a one-year base period with two optional one-year extensions, potentially extending performance through May 31, 2031, under FAR 52.217-9, with total duration capped at five years. The work is limited strictly to scheduled preventive maintenance tasks, excluding any repair activities, and must be conducted Monday through Friday during standard business hours, excluding U.S. and Cambodian holidays. The contractor is responsible for providing all personnel, tools, equipment, materials, and transportation necessary to maintain the chiller system in safe, reliable, and efficient operating condition, with deliverables requiring detailed documentation including biographical data and police clearances for all personnel, certificate of insurance, completed inspection checklists, test and inspection field reports, bills of materials, as-built drawings, and final reports including locally employed staff records. The contract operates under a lowest price technically acceptable (LPTA) evaluation methodology, where only offers deemed both technically acceptable and responsible will be considered for award, with selection based solely on the lowest evaluated price. Technical acceptability is judged on compliance with specifications, past performance, relevant experience, facility capability, financial responsibility, and adherence to business ethics standards under FAR 9.1. The contractor must comply with a range of FAR clauses, including those governing commercial items (52.212-4, 52.212-5), combating trafficking in persons (52.222-50), the Buy American Act with trade agreement exceptions (52.225-3), supply chain security prohibitions against ByteDance and other covered entities (52.204-27, 52.204-30), and the contractor code of business ethics (52.203-13). Performance and delivery terms specify FOB destination, meaning risk transfers upon delivery at the embassy site in Phnom Penh. All invoices must be submitted in triplicate to the Financial Management Office at the embassy’s address in Phnom Penh, either physically or via email to PHPVoucher