PRINT "PAVILION USE PERMIT" FORMS

The County of Hawai‘i, through its Parks and Recreation Department, is soliciting quotations for the print and delivery of 4,000 sets of "Pavilion Use Permit" forms through the OpenGov Procurement Portal, with a deadline of May 13, 2026. The solicitation, identified as R2604850, requires vendors to produce forms with specific visual and labeling requirements, including permit numbers printed in red ink at the top right and the print date and quantity in the bottom left footer. All printed materials must be batched and shrink-wrapped in sets of 100, with no other packaging, preservation, or labeling standards mandated. The contract is governed by the County’s internal General Terms and Conditions, not Federal Acquisition Regulation clauses, and does not incorporate military standards or federal identifiers like UEI, CAGE codes, or socioeconomic certifications. Delivery is to be made FOB destination, with the exact performance location to be specified in the contract, and the County retains authority to inspect and accept goods based on compliance with specifications and suitability for intended use. Payment is conditioned on the vendor’s tax clearance through Hawai‘i Compliance Express, especially for contracts over $25,000, and requires certification of wage compliance and non-debarment status. Contractors must also provide performance and payment bonds and proof of insurance, and are prohibited from making campaign contributions to officials involved in contract oversight. The award will be made based on the lowest responsive, responsible bid, following a Lowest Price Technically Acceptable model, though the solicitation type is not explicitly defined. All submissions must be made electronically through the designated portal, and no alternative methods are permitted unless explicitly authorized. No total contract value is provided, as unit pricing was omitted from the line item, and no contract options, key personnel requirements, or detailed delivery schedule are specified beyond the general requirement that performance be completed within the timeframe established in the Notice to Proceed.