PRL 26-032 Tree Planting and Irrigation Installation Project

The PRL 26-032 Tree Planting and Irrigation Installation Project, issued by the City of Avondale’s Public Works Department in Arizona, is a federally funded solicitation seeking qualified, licensed vendors to provide comprehensive tree planting and irrigation services across multiple city parks and plazas. The scope encompasses supply, installation, and landscaping, including irrigation system setup, tree and shrub procurement, and planting activities to be completed in two phases during 2026. Vendors must maintain active registration in the System for Award Management (SAM.gov) with a valid Unique Entity Identifier and comply with federal contract provisions outlined in 2 CFR Part 200, which include wage determinations under the Davis-Bacon Act, equal employment opportunity, environmental compliance, anti-lobbying certifications, and reporting requirements. The project requires adherence to various technical specifications detailed in appendices covering landscaping methods, irrigation systems, and site visibility requirements to ensure compliance with federal standards, local regulations, and safety protocols. Contract administration includes a Professional Services Agreement referencing terms such as compensation, scope, invoices, safety plans, contractual obligations, and inspection and acceptance at the project sites, with the City of Avondale retaining final acceptance authority. Evaluation of proposals uses a merit-based scoring system giving highest weight (35%) to project approach and significant consideration to schedule, experience, and personnel qualifications; pricing represents 10% of the evaluation. Vendors must submit their proposals electronically through the City’s portal by January 7, 2026, including a main narrative and separate fee proposal. Required disclosures address socioeconomic certifications, lobbying activities, and compliance with the City’s Artificial Intelligence Use Policy. Key personnel assignments and confidentiality of City information are contract requirements, alongside provisions encouraging local hiring and small or minority business participation. Although pricing details remain blank in provided documentation, the contract includes mechanisms for price adjustment based on Consumer Price Index for Urban Consumers (CPI-U) during optional renewals through up to four one-year extensions. The contract also mandates insurer requirements, E-Verify employment compliance, and Buy America preferences for domestic materials, aligning with federal funding stipulations and ensuring quality and regulatory compliance throughout project execution.