Procure and deliver new ceiling tiles to replace existing ceiling tiles, the tiles have exceeded their useful lifecycle - Naval Weapons Station Earle

The purpose of this Solicitation is to procure and deliver new ceiling tiles to replace existing ceiling tiles.

Specifications: 

• Manufacturer/Preferred Brand: Armstrong
• Model Number: 935A  (24x24”) 933 (24x48”)
• Surface texture or finish - Textured
• Edge type/detail -  Square
• Minimum acoustical or fire-rating performance – Class A Interior Finish Rating
• Standard commercial-grade lay-in mineral fiber tile is acceptable.

Delivery: 

FEMA
Naval Weapons Station Earle
201 Route 34
Building C-54
Colts Neck NJ

Q&A:

1. Q:  If we quote an equal product meeting the textured, square edge, and Class A requirements, should cut sheets be submitted with the quote or at delivery? A: Submit with quote.

2. Q:  Are partial deliveries acceptable, and if so, may the contractor invoice against accepted partial deliveries rather than a single final invoice? A: No partial deliveries.  The govt pays in the arrears – meaning after all products have been accepted.

3. Q:Please confirm the requirement is supply and delivery only, with no installation, and that removal and disposal of the existing ceiling tiles is not within the contractor's scope. A: Supply and delivery only.

4. Q:  Please confirm the receiving hours and days at the delivery location, the on-site point of contact for delivery coordination, and whether a loading dock or forklift is available at the receiving point. If not, please confirm that liftgate delivery is required so quoters can price accordingly. A: The requirement is approximately thirteen pallets. Monday – Friday 7:00AM – 2:30PM. POCs Anthony Bolognese and Perry Wright. We have a loading dock and a forklift, but forklift operators will not go into trucks, they will move from dock to warehouse. It is the responsibility for the driver to move supplies from truck to dock.

5. Q: Ceiling tile ships in standard carton and pallet quantities that don't divide evenly into the CLIN 0001 quantity. Will you accept a small overage at no additional cost, or must quantities be exact? A: Yes. We will accept a small overage.

6. Q: Please confirm whether September 30, 2026 is a required delivery date or the end of the period of performance, and whether delivery in advance of that date is acceptable. A: Delivery is due 90 days after receipt of award.

7. Q: How much advance notice is required to submit driver and vehicle information for base access, and to whom should this information be submitted? A: FEMA can escort driver and truck onto and off base. Driver must be a US Citizen, Real ID, and current registration, insurance, and driver’s license.

8. Q: Please provide the C-54 floor plan A: Not needed, this is only for delivery, not installation.

9. Q: Who is responsible for unloading the pallets of ceiling tile, and stocking? A: Driver must unload to the dock. FEMA staff will bring into the warehouse.

10. Q: Are Armstrong 933 and Armstrong 935A required, or will brand-name-or-equal ceiling tiles be accepted? If equal products are allowed, what product information must be submitted with the quote? A: Brand name or equal products are acceptable with product information submitted with quotes.

11. Q: Please confirm that the quantities are 3,680 individual 2-foot-by-4-foot tiles and 1,040 individual 2-foot-by-2-foot tiles, rather than square footage or cartons. A: Yes, it is for individual, not square footage.

12. Q: Will both line items be awarded together, or could they be awarded separately? A: Both items will be awarded together.

13. Q: Does the quoted price need to include freight, liftgate service, unloading, pallet handling, and delivery inside Building C-54? A: Yes, all costs should be included in quote.

14. Q: Will government personnel and unloading equipment be available when the shipment arrives, or must the contractor provide all labor and equipment needed to unload the tiles? A: Driver must unload to the dock. FEMA staff will bring into the warehouse.

15. Q: Is delivery required in one shipment, and must all materials be delivered by September 30, 2026? Multiple shipments are acceptable. A: All shipments must be made 90 days after award.

16. Q: Does the nonmanufacturer rule apply to this purchase, and are there any manufacturer or country-of-origin restrictions for the ceiling tiles?  A: No restrictions, non manufacturer rule does not apply?

17. Q: Besides the completed SF 1449, unit pricing, extended pricing, delivery date, and product data sheets, are there any other documents required with the quote? A: No other documents required.

18. Q: Does Building C-54 have a loading dock, or should offerors plan for liftgate delivery and ground level offload? Driver must unload to the dock. A: FEMA staff will bring into the warehouse.

19. Q: Is palletized delivery to the building acceptable, with Government personnel handling any distribution inside the facility Driver must unload to the dock. A: FEMA staff will bring into the warehouse.

Response regarding this RFQ shall be directed via email to kendall.feaster@fema.dhs.gov and a copy to gennara.mack@fema.dhs.gov. All responses must be received no later than Friday, August 7, 2026, at 5:00pm EST.