Procurement of Lube Oil for NOAA Ship Rainier

REQUISITION 140802-26-0609

This is a Combined Synopsis/Solicitation for Commercial Items prepared in accordance with the format in FAR SUBPART 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Combined Synopsis/Solicitation 1333MK26Q0122 constitutes a Request for Quotation (RFQ) which Incorporates provisions and clauses in effect through the Federal Acquisition Circular 2026-07.

The National Oceanic Atmospheric Administration (NOAA), Office of Marine & Aviation Operations (OMAO), Marine Operation Center (MOC), requires the procurement of lube oil:

Option 1
Product #1: Mobilgard 410 40WT
Quantity #1: 16 x 55-gallon Drums (880 gallons)
Product #2: Chevron Delo 400 15w40
Quantity #2: 5 x 55-gallon Drums (275 gallons)

Option 2
Product #3: Chevron Clarity EA-46 Hydraulic Oil
Quantity #3: 4 x 55-gallon Drums (220 gallons)
Product #4: Mobilgear 600 XP 220
Quantity #4: 4 x 55-gallon Drums (220 gallons)


The solicitation is being issued as a total small business set-aside under NAICS code _324191_ with a size standard of _900 employees_ with a solicitation period end date of 09/11/2026 at 1600pdt. Please include all expected costs, including shipping costs, in your quote. This solicitation has a Brand Name Requirement for:


Product #1: Mobilgard 410 40WT
Quantity #1: 16 x 55-gallon Drums (880 gallons)
Product #2: Chevron Delo 400 15w40
Quantity #2: 5 x 55-gallon Drums (275 gallons)

Product #3: Chevron Clarity EA-46 Hydraulic Oil
Quantity #3: 4 x 55-gallon Drums (220 gallons)
Product #4: Mobilgear 600 XP 220
Quantity #4: 4 x 55-gallon Drums (220 gallons)

FIRM FIXED PRICE

CLIN 0001
NOAA Ship Rainier requires lube oil
All offered products must meet the requirements of Buy American-Supplies to be considered. Provide verification of the country of manufacture for offered products.




STATEMENT OF NEED
NOAA Ship Rainier – Lube Oil
140802-26-0609

PURPOSE:
NOAA Ship Rainier requires lube oil for multiple machinery to prepare for next field season. . Delivery is requested NLT December 1, 2026. Due to fluctuations in lube oil prices and end of year funding needs, the ship will select option one or both at award of the bid.

TECHNICAL SPECIFICATIONS:

Option 1
Product #1: Mobilgard 410 40WT
Quantity #1: 16 x 55-gallon Drums (880 gallons)

Product #2: Chevron Delo 400 15w40
Quantity #2: 5 x 55-gallon Drums (275 gallons)

Option 2
Product #3: Chevron Clarity EA-46 Hydraulic Oil
Quantity #3: 4 x 55-gallon Drums (220 gallons)

Product #4: Mobilgear 600 XP 220
Quantity #4: 4 x 55-gallon Drums (220 gallons)

DELIVERABLE SCHEDULE: NLT 12/1/2025

DELIVER TO:
NOAA Ship Rainier
Attn: Executive Officer
2002 SE Marine Science Dr.
Newport, OR 97365

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION
The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at +1 (555) 000-0000 or email at contact@example.gov. There is no charge for registration in or use of FedConnect®.

(End)

CAR 1352.215-72 Inquiries (Apr 2010)
OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING VIA EMAIL TO contact@example.gov. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 4:00PM PDT ON 09/02/2026. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.
(End of clause)

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)
NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.
1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to contact@example.gov.
2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote and PAGE 1 of their SAM REGISTRATION.
3. Offerors shall assume that the Government has no prior knowledge of them or their capability.
4. Acknowledge any solicitation amendments (SF-30), if any.
5. For brand name requirements; Address the ability of meeting the requirements per the specifications with a detail material specification or data sheet, pictures of any requested supply item, and an Authorized OEM letter to sale, distribute or service their products.
6. Provide Copy of Liability Insurance for any services to be performed.
7. Provide at least two references for Jobs performed within the past three years that are same or similar in scope to this requirement.
8. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021)
Offers will be evaluated based on price and the factors set forth in paragraph (a).

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non-Price Technical Solution and price standpoint.

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:
1. Technical Approach and Capability.
The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the Offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how your company plans on performing the tasks listed in the attached Statement of Work. (i.e. performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

2. Past Performance.
Quote shall include at least two references from at least two separate contracts for similar and relevant recent services within the past two years including the name, phone number, full address, and e-mail address of the reference to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work.

The offeror is required to fill out blocks 1-4 and send the attached Past Performance Questionnaire to the references provided by the offeror in their submission. The references should complete the Past Performance Questionnaire and then email it directly to contact@example.gov by the closing date and time of this solicitation. The Government reserves the right to consider past performance report forms received after the due date and time of the solicitation, past performance questionnaires submitted from previous solicitations, and to contact references for verification or additional information.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance. A good past performance rating provides higher confidence than a neutral or satisfactory rating.

3. Price.
The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non-Price Technical Solution.

4. Any additional qualifications/licenses required by the program.

5. Warranty above and beyond the standard.

6. Delivery/Period of Performance considerations.

The Government intends to award a trade-off, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)


FAR 52.232-18 Availability of Funds (Apr 1984)


All responsible sources may submit a quotation which shall be considered by the Agency. Quotes must be submitted via electronic means (EMAIL) no later than 09/11/2026 at 1600pdt to contact@example.gov

The Government does not accept responsibility for nonreceipt of email. It is the Contractor’s responsibility to request a confirmation of the email receipt.

***All Questions must be submitted in writing to contact@example.gov by 09/02/2026 at 1600pdt. TELEPHONE INQUIRIES WILL NOT BE HONORED. ***

Contractors are encouraged to register with SAM.GOV vendor notification services as well as the interested vendors list for this acquisition. Quoters must be registered in the SAM,GOV database to be considered for this award. Registration is free and can be completed online at HTTP://WWW.SAM.GOV/. Page 1 of completed SAM.gov registration must be with quote package.

For additional Clauses and provisions please see attached STANDARD FORM 1449