Procurement of Office Furniture in NIDDK LDB Clinical Office Suite

COMBINED SYNOPSIS / SOLICITATION WORKFORM (1) Action Code: Combined Synopsis/Solicitation (2) Date: 9/20/2021 (3) Year: 2021 (4) Contracting Office Zip Code: 20892 (5) Project Service Code: 7110 - OFFICE FURNITURE (6) Contracting Office Address: 6710B Rockledge Drive Bethesda, MD 20892 (7) Subject/Title: Procurement of Office Furniture in NIDDK LDB Clinical Office Suite (8) Proposed Solicitation Number: NICHD-21-301 (9) Closing Response Date: 9/24/2021 (10) Contact Point: Amber Harris (11) Contract Award and Solicitation Number: TBD (12) Contract Award Dollar Amount: TBD (13) Contract Line Item Number(s): TBD (14) Contractor Award Date: TBD (15) Contractor Name: TBD (16) Description: (Background) (i) - This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is NICHD-21-301 and the solicitation is issued as a request for quote (RFQ). (iii) The solicitation document, the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07 Effective September 10, 2021. (iv) The associated NAICS code is 337214, Office Furniture (Except Wood) Manufacturing, and the small business size standard is 1,000. The acquisition is being conducted in accordance with the procedures of FAR Part 12 and FAR Part 13. (v) The Contractor Requirements are listed below: 1.0 PURCHASE ORDER TITLE Procurement of Office Furniture in NIDDK LDB Clinical Office Suite 2.0 BACKGROUND The Clinical Research Section in LDB investigates the pathogenesis, natural history, and novel therapeutics for a wide range of liver diseases. Our section has a requirement for furniture to facilitate the functions of a clinical-administrative and clinical-research office. The furniture is needed to accommodate 2 administrative staff members as well as 5 workstations to accommodate nurses, doctors, and 3 guest/overflow working areas. 3.0 OBJECTIVE The objective of this purchase request is to procure furniture needed to accommodate 2 administrative staff members and 5 workstations to accommodate nurses, doctors, and 3 guest/overflow working areas. This furniture is needed to facilitate the functions of a clinical-administrative and clinical-research office. The requested vendor for this requirement is a SBA certified 8(a), HUBZone, Woman Owned Small Business (WOSB) and is the only vendor to provide a proposal. 4.0 SALIENT / REQUIRED FEATURES AND SPECIFICATIONS This furniture is needed to facilitate the functions of a clinical-administrative and clinical-research office. Independently, and not as an agent of the Government, the contractor shall perform all of the detailed Task Areas listed below: Office Suite 4-5730 (Area 1) - Workstation 1 - Disassemble and remove any existing furniture in offices. Provide and install one stationary desk, one task chair, and 1 locking hinged door hutch. Office Suite 4-5730 (Area 1) - Workstation 2 - Disassemble and remove any existing furniture in offices. Provide and install one stationary desk, one task chair, and one locking hinged door hutch. Office Suite 4-5730 (Area 1) - Storage 3 - Disassemble and remove any existing furniture in offices. Provide and install one combo drawer with hinged drawers below with common top. Office Suite 4-5722 (Area 2) - Administrative Cubicle 1 - Disassemble and remove any existing furniture in offices. Provide and install one height adjustable desk with Monitor arms, one task chair, one desk with locking hutch, tackboard & task light, one Mobile Cushion/Box/File Locking Ped, and 3 standard laminate panels. Office Suite 4-5722 (Area 2) - Administrative Cubicle 2 (next to cubicle 1) - Disassemble and remove any existing furniture in offices. Provide and install one desk with panel mounted locking hinged door hutch & task light, one task chair, and one nesting side chair. Office Suite 4-5722 (Area 2) - Administrative Cubicle 3 (in the corner) - Disassemble and remove any existing furniture in offices. Provide and install one desk with locking hinged door hutch, one task chair, and one nesting side chair Office Suite 4-5722 (Area 2) - Storage - Disassemble and remove any existing storage furniture in offices. Provide and install 1 Storage Unit with locking hinged doors and 1-58Lx24D Worksurface. Office Suite 4-5734 (Area 3) - Workstation 1 (Elenita- Door) - Disassemble and remove any existing furniture in offices. Provide and install one height adjustable desk, one task chair, and one mobile pedestal. Office Suite 4-5734 (Area 3) - Workstation 2 (Currently vacant) - Disassemble and remove any existing furniture in offices. Provide and install one height adjustable desk with monitor arms, one task chair, and one mobile pedestal. Office Suite 4-5734 (Area 3) - Workstation 3 (Anna - to the right of the door) - Disassemble and remove any existing furniture in offices. Provide and install one height adjustable desk and one mobile pedestal. Office Suite 4-5734 (Area 3) - Storage - Disassemble and remove any existing furniture in offices. Provided and install one cupboard with adjustable shelf, fixed front drawers, and counterweight. Office Suite 4 4-5732 (Area 4) - Clinical Manager Office - Disassemble and remove any existing furniture in offices. Provide and install one height adjustable desk, one mobile pedestal, one task chair, two side chairs, and one cupboard. TASK AREA 1 - Delivery Delivery shall be within 12 weeks after a purchase order is awarded. The contractor shall contact NIDDK POC to schedule the delivery to NIH. Furniture will be received from the manufacturer and coordinated by the local distributor to schedule the actual delivery and installation. On the confirmed delivery date, all items will be transported and delivered to rooms in Building 10 where it will be unpacked and assembled. The vendor shall be responsible for the proper removal and disposal of all packing materials. TASK AREA 2 - Shipping Delivery and setup charges based on a non-union building and cleared space during normal working hours, and access to the loading dock, elevator, and electricity. After hours delivery or stair carry will result in a change order and additional charges of up to 50% of the installation fee will apply unless otherwise specified. TASK AREA 3 - Dismantling The contractor will dismantle and dispose of existing furniture after staff has been provided with crates and dollies and sufficient time to pack up and vacate the space. TASK AREA 4 - Installation The actual installation would require no more than a 72-hour notice for delivery and set up. The local distributor contact for delivery coordination will be provided upon award of purchase order/contract. The local distributor shall oversee furniture delivery, installation, and inspection on behalf of the manufacturer and shall communicate directly with the NIDDK, NIH POC on status updates of the order. The local distributor shall be responsible for immediately reaching out to the manufacturers and resolving any missing or damaged items during delivery, installation, and setup and shall ensure that the NIDDK, NIH POC is always aware of any delay or product issues or damage. TASK AREA 5 - Storage and Removal Vendor shall provide enough crates and dollies prior to dismantling the existing furniture and allow sufficient time for staff to pack up. The contractor will remove the crates and dollies no later than 4 weeks after the NIDDK staff have successfully unpacked and vacated the crates. 6.0 PURCHASE ORDER TYPE This Purchase Order is to be a firm fixed price. 7.0 INSPECTION AND ACCEPTANCE Inspection and acceptance will be performed at the place of installation/upon delivery of service - National Institutes of Health, NIDDK, NIH main campus, in Bethesda, MD 20892. (vi) Period of Performance: Within 180 Days of Award (viii) The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. (vii) The provision at FAR clause 52.212-2, Evaluation - Commercial Items, is applicable. Award will be made to the contractor providing the most advantageous quote to the Government. Technical factors, past performance, and price considered with technical factors outweighing price. Specifically, the contractor will be evaluated on their capability to provide the product to the specifications as stated in SECTION 4.0 SALIENT / REQUIRED FEATURES AND SPECIFICATIONS of the solicitation. (x) FAR clause 52.212-3, Offeror Representations and Certifications - Commercial Items, is applicable. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (p) of this provision. (xi) FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. (xii) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. Including the following clauses and Prohibitions: i. 52.219-3, Notice of HUBZone Set-Aside or Sole Source Award (SEP 2021) (15 U.S.C. 657a). ii. 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). iii. 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)). iv. 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)). v. 52.204-25 - Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020). vi. 52.219-28, Post Award Small Business Program Representation vii. 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)). viii. 52.222-19, Child Labor'Cooperation with Authorities and Remedies (Jan 2014) ix. 52.222-21, Prohibition of Segregated Facilities x. 52.222-26, Equal Opportunity xi. 52.222-36, Equal Opportunity for Workers with Disabilities xii. 52.222-50, Combating Trafficking in Persons xiii. 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving xiv. 52.225-13, Restrictions on Certain Foreign Purchases Additional Clauses: i. 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332). ii. 52.232-39, Unenforceability of Unauthorized Obligations. (xiii) Additional Contract Requirements: None (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable. (xv) Offers shall be submitted via email to contact@example.gov (17) Place of Contract Performance: National Institute of Health, NIDDK 10 Center Drive Bethesda, Maryland 20892 (18) Set-aside Status: This requirement is being set aside for HUBZone small business concerns.