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Promotional Items Supplier

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract opportunity is for a Promotional Items Supplier to provide branded merchandise and novelty goods for prime contractors working on City of Philadelphia Prisons Department projects. The selected supplier will be responsible for sourcing and procuring promotional items, applying custom logos and branding, and managing the delivery of finished products to designated prison facilities within Philadelphia. Interested parties must have the capability to submit quotes through the PHLContracts portal. The solicitation was posted on October 5, 2026, with a response deadline of October 20, 2026. This procurement falls under NAICS code 459991 and is managed by the Pennsylvania Prisons agency.

General Info

Supplier provides branded promotional merchandise for Philadelphia Prisons Department projects by October 20, 2026.

Documents

This scope was carved out of B2728173.

The full solicitation package (6 documents), including the RFP, is on the prime solicitation, not on this scope.

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Promotional Items - Prisons

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Organization & Contact Information

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AgencyPennsylvania → Prisons
ContactsNo contacts available
OfficeN/A
Organization / AgencyPennsylvania → Prisons
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies branded promotional merchandise and novelty items for prime contractors on City of Philadelphia Prisons Department projects. Sources and procures promotional goods, applies custom branding and logos, and delivers finished goods to designated prison facilities. Requires ability to submit quotes via the PHLContracts portal. Delivers branded promotional products.

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NAICS: 459420
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Promotional Items - Prisons
Solicitation # B2728173
The Philadelphia Department of Prisons is soliciting bids for the procurement of various promotional items, including 1,000 units each of multi-connector charging cables, moisturizing lip balms, basketball-shaped stress relievers, and 3x3 adhesive notepads. All items must be branded with the department's logo and website. Specific requirements are mandated for the lip balms, which must feature yellow labels with drug facts and ingredients, a plastic tube, and a push-on cap. Vendors are required to submit an artwork proof for written approval prior to production, with final delivery expected within 45 days of that approval. All products must be delivered FOB Destination Point to a location designated on the purchase order, and no partial deliveries are permitted without prior authorization. This solicitation is categorized as a micro purchase with a maximum order value of 45,000 dollars. Quotes must be submitted electronically via the PHLContracts portal by October 20, 2026. Bids must be comprehensive, including all costs for artwork, packaging, shipping, and handling. The contract term is 365 days from the effective date. Award evaluation is based on technical compliance with material specifications and pricing; failure to meet these specifications may result in a bid being deemed non-responsive. The successful seller must adhere to strict ethics and legal standards, including compliance with Title VII, the ADA, and Executive Order No. 10-16 regarding gifts to city employees. Insurance requirements include general liability coverage of 500,000 dollars per occurrence, though vendors providing supplies solely via common carrier only need to maintain general liability insurance. All delivered materials remain the sole property of the City of Philadelphia. Additionally, the city collects voluntary LGBTQ Applicant Opportunity Data to identify certified business enterprises.
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POSTED

2 days ago

DEADLINE

in 13 days
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Solicitation # B2728168
The City of Philadelphia, specifically the Prisons agency, is soliciting quotes for the procurement of SureGuard Safety Restraint Chairs. This is a micro purchase solicitation with a maximum aggregate value of 45,000 dollars, a figure that is subject to annual adjustments based on the CPI-U. The contract will be awarded to the lowest responsive and responsible seller, with a standard performance term of 365 days from the effective date. All products must be delivered FOB Destination Point to Philadelphia, Pennsylvania. Interested vendors must submit their quotes electronically via the PHLContracts portal by the deadline of October 19, 2026. A mandatory requirement for responsiveness is the submission of a signed Consent and Authorization Agreement. While sellers are expected to quote on all specified items, alternate products of equal quality may be proposed provided a complete description is attached to the quote. The successful contractor must maintain specific insurance coverages, including general liability of 500,000 dollars per occurrence and automobile liability of 300,000 dollars per occurrence, though those using common carriers for delivery are only required to maintain general liability. The contract mandates strict adherence to various federal and local laws, including the Fair Labor Standards Act, the Americans with Disabilities Act, and Philadelphia Code Chapter 17-400 regarding nondiscrimination. Additionally, the City provides a voluntary data collection form for LGBTQ-owned and controlled businesses to support diversity and inclusion efforts.
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