Propane

The USDA, ARS, U.S. Meat Animal Research Center (USMARC) requires on-site services to provide an estimated 27,000 gallons of propane fuel by metered vehicles to various locations at the Clay Center, Nebraska facility. Contractor to provide propane storage tanks (approximately 90 tanks, from 125 gallon to 1,000 gallon with the majority being 250 gallon tanks). Propane is used for heating livestock facilities and water tanks throughout the 35,000 acre facility. Period of Performance: One Fiscal Year - Date of Award through September 30, 2015 Annual Usage: The quantity is estimated and can vary significantly from year to year depending on weather conditions. Actual usage has been is shown in the chart below: Year Gallons 2005 23,978 2006 23,872 2007 20,148 2008 39,720 2009 26,268 2010 29,450 2011 24,120 2012 9,563 2013 10,067 2014 15,051 Delivery Instructions: Delivery will be made Monday through Friday excluding Federal Holidays at the various sites within the consignee's premises between the hours of 8:00 a.m. and 4:00 p.m. Contractor shall provide, with each invoice, delivery tickets, to include total gallons delivered, date and location of delivery. Delivery truck(s) will be required to stop at Building 1-24 upon arrival and departure to obtain special instructions and to verify meter reading. Delivery shall be made within 24 hours of telephone request for additional propane. The number of tanks and their location may vary. The contractor may be required to provide service and tanks at additional locations on the Center. The Contractor will determine the size of the tank based upon the proposed use of the propane (i.e., livestock waterer versus livestock building.) Contractor Point of Contact: In the event your firm receives a contract as a result of this solicitation, designate a person whom the Government may contact during the period of the contract for prompt contract administration: Name: Title: Address: Phone: Fax: Site Inspection: To review the current number and location of tanks and become familiar with Contract requirements, contact either Donita Furman (402/762-4145) or Bucky Herman (402/762-4141). Pricing: The contractor will need to subscribe to the OPIS Propane Daily. Pricing will be determined by the OPIS contract average rack price for Geneva, NE on the day of propane delivery plus the contractors bid price to deliver the propane and tank usage at the Center. Hypothetical example, propane was delivered on January 12, 2011. The OPIS contract average for Geneva, NE on that day was 94.467. The contract bid for tank usage and delivery was 23.345 for every gallon delivered to the Center. The price paid to the contractor for every gallon delivered that day would be $1.1782 (94.467+23.345). If the contractor delivered 3,000 gallons that day the invoice from the contractor to USMARC would reflect a total due of $3,534.60 (3,000 x 1.1782(94.467+23.345)). The contractor bid for this contract will be the delivery and usage charge based on a per gallon basis as described above. If you have any questions concerning the pricing mechanism please contact Donita Furman or Bucky Herman. The contractor will provide a monthly statement to USMARC. All tanks are numbered and must have functioning gauges. Tanks without working gauges must be repaired immediately. The statement or invoice received from the contractor must include the date each tank was filled, the tank number, % full before filling, gallons input into the tank, and % full after filling. Statements/invoices not providing this information for all gallons billed will be rejected. Payment will be made from that statement. Payment will be made via government purchase/Visa card. BID FORM _________ cents per gallon of propane delivered to USMARC as described in the bid document. SAM: Vendor must be registered in the System for Award Management prior to the award of the contract. You may register by going to www.sam.gov. You will need to your Tax ID, Duns Number, Bradstreet number and banking information. PAYMENT: Any award made under this solicitation is subject to 31 CFR Part 208 which requires all payments made by the government to be made by electronic funds transfer. Please note on your proposal if you will accept a government purchase (VISA) card. In the event the vendor will accept payment via the Government Purchase Card (VISA), the vendor shall annotate on its offer that it will accept the purchase card, and clause 52.232-33 will be superseded by clause 52.232-36. All sources wishing to provide a quotation must respond by 2:00 PM, December 4, 2015. Quotations should be addressed to USDA Agricultural Research Service, State Spur 18D Bldg 1, Clay Center, NE 68933. POC - Donita Furman, Purchasing Agent, +1 (555) 000-0000. Faxed or emailed responses are acceptable. All responses will be evaluated to determine the company's capability to meet the above requirements. The Government shall award a contract resulting from this solicitation to the responsive/responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government per FAR 13.106-2. Applicable Provisions: The following Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses apply to this acquisition: FAR 52.204-7 System for Award Management: AGAR 452.204-70 Inquiries; FAR 52.209-6 Protecting the Government's Interests when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment; FAR 52.212-1 Instructions to Offers-Commercial Items; FAR 52.212-2 Evaluation-Commercial Items (filled in as follows: Technical specifications/support, and price); FAR 52.212-4 Contract Terms and Conditions-Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders-Commercial Items; AGAR 452.219-70 Size Standard and NAICS Code Information; FAR 52.222-3 Convict Labor; FAR 52.222-19 Child Labor - Cooperation with Authorities and Remedies; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity Employment; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-50 Combating Trafficking in Persons; FAR 52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Driving; FAR 52.225-13 Restrictions on Certain Foreign Purchases; FAR 52.225-25 Prohibitions on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Reps and Certs; FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; FAR 52.233-3 Protest After Award; FAR 52.233-4 Applicable Law for Breach of Contract; FAR 52.252-1 Solicitations Provisions Incorporated by Reference; FAR 52.252-2 Clauses Incorporated by Reference.