Proposals for Supply & Installation of Load Banks

The U.S. Embassy in Colombo, Sri Lanka, is soliciting proposals for the supply and installation of two load bank systems—880 kW and 265 kW—for testing generator sets at its facility located at No. 210 Galle Road, Colombo 3. The contract requires complete removal of existing units and installation of new, corrosion-resistant resistive load banks capable of operating continuously in a high-humidity (up to 95%) and elevated temperature (21.9–32.4°C) coastal environment. The load banks must meet NEMA 4X and 3R enclosure standards, use chromium alloy resistors with a minimum 1000°C operating temperature, and comply with NFPA 70 and SSPC SP1 surface preparation standards. All components must be labeled, and control wiring must be rated for 105°C while load wiring must exceed 150°C, with conductors sized at 125% of maximum ampacity. Final acceptance must occur on-site at the Embassy following successful testing and demonstration of all operational and safety features per manufacturer instructions. Pricing must be submitted duty-free and VAT-exempt, with payment expected within two to three weeks after successful completion. Bids valued at $30,000 or more require an active SAM.gov registration, and vendors must submit required certifications including organizational responsibility and commercial item representations under FAR 52.209-7, FAR 52.209-9, and FAR 52.212-3. Proposals must be submitted via email to sundaravelyg@state.gov no later than May 21st, 2026, at 1700 hours Colombo local time. The award will be made to the responsible offeror submitting the lowest-priced, technically acceptable proposal, with no discussions anticipated unless necessary. The sole point of contact for all inquiries is the Procurement Office at the Embassy, and no formal contract type, delivery schedule, FOB terms, or packaging directives beyond material and labeling requirements are specified.