This Solicitation opportunity from Department Of State was posted on May 7, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Proposals for the Supply & Installation of uPVC Door Systems
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The United States Embassy in Colombo is soliciting proposals for the supply, fabrication, and installation of uPVC door systems at its facility in Sri Lanka, under solicitation number PR15997153, with a submission deadline of May 22, 2026. The scope includes fixed glazed units, sliding doors, and hinged doors constructed from UV-stabilized, weather-resistant uPVC profiles with factory-fabricated, hermetically sealed double-glazed insulated glass units (IGUs) of at least 8 mm overall thickness, filled with argon gas and featuring fully tempered safety glazing compliant with ANSI Z97.1 and CPSC 16 CFR 1201. All systems must incorporate European-grade hardware, multi-point locking, heavy-duty rollers, handles, and soft-closing mechanisms, installed with corrosion-resistant fixings, gaskets, and beading to ensure airtight, watertight, and thermally efficient performance. The contractor must provide a five-year material warranty and a two-year workmanship warranty, with full local service and replacement parts support in Sri Lanka throughout the warranty period. To ensure effective execution, the contractor must maintain a verified local presence in Sri Lanka through a registered company, joint venture, or authorized representative with an operational base, and must mobilize all personnel, materials, and equipment within five to ten calendar days of notice to proceed. On-site supervision is mandatory throughout the project, with technical support required within 24 to 48 hours for any site issues and emergency assistance available locally during the execution phase. All travel, accommodation, logistics, customs clearance, and transport costs are the contractor’s sole responsibility, and the Embassy will not reimburse any international mobilization expenses. Attendance at the mandatory pre-proposal conference and site visit on May 12, 2026, at No. 75, Gregory’s Road, Colombo 7, is strongly encouraged and may be required for technical qualification, as the approved drawings, essential for proposal submission, will only be distributed in person during that event. Proposals must be submitted as both a technical response and quotation, priced duty-free and VAT-exempt, to the Contracting Officer at the embassy’s Colombo address or via email to sundaravelyg@state.gov. Awards will be made to the responsible offeror submitting the lowest-priced, technically acceptable bid, with vendors offering bids of $30,000 or more required to maintain an
General Info
Agency
NAICS
Place of Performance
Colombo, LK-1, 00300, LKASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Dear Offerors,
The United States Embassy in Sri Lanka invites you to submit proposals for the Supply & Installation of uPVC Door Systems.
Description
Supply, fabricate, and install complete uPVC door systems including fixed glazed units, sliding doors, and hinged doors as per approved drawings and door schedule. Systems shall be of uniform manufacturer profile, UV-stabilized, weather-resistant uPVC with factory-fabricated double-glazed insulated glass units (IGUs), minimum 8 mm thickness overall, argon-filled, hermetically sealed, and fully tempered safety glazing compliant with ANSI Z97.1 and CPSC 16 CFR 1201.
All assemblies shall include European-grade hardware, multi-point locking, heavy-duty rollers, handles, and soft-closing mechanisms. Installation shall include complete sealing, gaskets, beading, and corrosion-resistant fixings ensuring airtight, watertight, and thermally efficient performance. System shall ensure durability, non-warping performance, uniform aesthetics, and long-term functional stability.
Provide a 5-year material warranty and 2-year workmanship warranty.
Local Execution, Responsiveness, and On-Site Requirements
To ensure timely execution, quality assurance, and effective project coordination, the following mandatory requirements apply:
- Local Project Execution Capability
- The Contractor shall have an established local presence in Sri Lanka, either as a registered company, joint venture, or formally authorized local representative.
- Proof of local office, operational base, or permanent technical support facility shall be provided.
- On-Site Supervision and Mobilization
- Contractor must provide qualified on-site supervision throughout the project duration.
- Mobilization of personnel, materials, and equipment must be completed within the agreed project timeline and in no case exceed 5 to 10 calendar days from notice to proceed.
- Response Time and Project Support
- The Contractor must ensure technical response within 24–48 hours for all site coordination, installation issues, and clarification requests.
- Emergency or critical site support shall be available on call within Sri Lanka during execution phase.
- Travel, Logistics, and Cost Responsibility
- All travel, accommodation, transport, customs clearance, and logistical costs associated with project execution shall be fully borne by the Contractor.
- The Embassy will not be responsible for international travel or mobilization expenses.
- Site Familiarization and Attendance
- Attendance at the pre-proposal conference and site visit is strongly encouraged and may be required for technical qualification.
- Failure to demonstrate familiarity with site conditions may result in technical non-responsiveness.
- After-Sales Support and Warranty Service
- Contractor shall maintain local warranty support capability in Sri Lanka for the full warranty period.
- Replacement parts and service response must be available locally without dependence on extended international shipping delays.
Attachments
- Statement of Work (SOW)
- Drawings
- Note: The drawings will be made available only to attendees at the mandatory/pre-proposal site visit and conference. No drawings will be distributed electronically.
Pre-Proposal Conference
The Embassy intends to conduct a pre-proposal conference at No. 75, Gregory’s Road, Colombo 7, at 10:15 a.m. on 12th May 2026.
Submission Instructions
Prices should be duty free and VAT exempt.
Both quotation and technical proposal should be submitted and addressed to:
Contracting Officer, American Embassy Colombo, 210 Galle Road, Colombo 03, Sri Lanka
Email: sundaravelyg@state.gov
Due Date
On or before 1700 hours on May 22nd, 2026. Late submissions may result in disqualification for non-responsiveness.
Award Basis
The U.S. Government intends to award a contract to the responsible company submitting the lowest priced, technically acceptable offer. Award may be made based on initial quotations without discussions, although discussions may be held if necessary with companies in the competitive range.
Bids valued $30,000.00 or above vendors must possess an active SAM registration. Guidelines for SAM registration attached.
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