This Sources Sought opportunity from Department Of Defense was posted on November 7, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Provation Software Services

Closed

W81K0426QA007Federal

Submission Closed11/12/2025, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 513210

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Financial Budgeting, Planning and Management Software Solution

Solicitation # 27-6284

The University of Hawaii System is soliciting proposals under RFP No. 27-6284 for a comprehensive, cloud-based financial budgeting, planning, and management software solution to support its ten campuses. The selected provider must have at least five years of experience delivering similar solutions for higher education institutions and demonstrate the ability to integrate with enterprise systems, specifically KFS and Oracle PeopleSoft. Key technical requirements include native interactive data visualization tools, secure data transfer protocols, and compliance with security standards such as SOC 2 or ISO 27001. The procurement process follows a two-phase evaluation. An initial scoring phase based on technical approach, cost, data security, and past performance will narrow the field to the top four offerors, who will then provide live demonstrations to be evaluated on responsiveness and ease of use. The contract includes an implementation phase lasting 12 to 18 months, followed by an initial three-year software and maintenance term with optional renewals up to five years. Proposals must be submitted via HlePRO by November 23, 2026, and must include a detailed cost proposal covering one-time implementation fees and annual licensing and support costs.

Department of University of Hawaii

POSTED

about 24 hours ago

DEADLINE

in about 1 month

General Info

Agency

Department Of Defense → W40M USA Hca

NAICS

513210 - Software Publishers

Place of Performance

Fort Bragg, NC, 28310, USA

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

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Uniform Contract Format

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Timeline

PhaseClosed

PostedNov 7

Sources Sought

Response DeadlineNov 12

Deadline has passed

Submission Closed

11/12/2025, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W40M USA Hca

Contacts2 people available

OfficeJBSA FT SAM HOUSTON, TX, 78234-5074, USA

Organization / AgencyDepartment Of Defense → W40M USA Hca

Office AddressJBSA FT SAM HOUSTON, TX, 78234-5074, USA

Contacts

Cotrena Brown-Johnson

contact@example.gov

Jason Holck

contact@example.gov

Full Description

The East Services Branch, Health Readiness Contracting Office (HRCO), Joint Base San Antonio, Fort Sam Houston, TX intends to Award a Firm Fixed Price, Purchase Order, on a sole source basis to Provation Software, Inc., 533 South 3rd Avenue, Minneapolis, MN 55415. Utilizing the authority of Title 41 U.S.C. §1901(e)(2) as implemented in FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

This requirement is to provide endoscopy software system services in support of Womack Army Medical Center’s Gastroenterology department. These services are subject to exclusions below, and during the maintenance service term, said company will provide the following for the licensed software: (a) correct reported failures of the licensed software to substantially perform in conformance with the documentation; (b) furnish, at no additional charge updates which ProVation makes generally available to WAMC under maintenance without an additional fee, collectively, updates however, installation, implementation, and other services or out -of-pocket costs in connection with the updates is not included in maintenance services; and (c) provide telephone support and/or remote access support per the Customer Support Handbook. Said company’s obligation described herein applies only to the current version of the licensed software and the immediate prior version. The maintenance services are further described in said company’s Support Handbook, which may berevised in, in its reasonable discretion, from time to time. Services listed below.

Provation MD for Pulmonology: Pulmonology Procedure Documentation, Image Capture, Automated Coding, Structured

Data Capture and Reporting

Provation MD for Pulm Maintenance:

Annual Maintenance, telephone and remote support for technical and application questions, regular software updates, access to a customer portal and knowledge base

Standard Service Package:

Provation MD Service Package for Project Management, Technical Services, and Implementation Services (includes associated travel costs)

Virtual Server Oracle Licensing: (Pulm)

Oracle licensing compliant with a virtual environment

Annual Oracle Support (Pulm)

INOGENI 3GSDI to USB 3.0 Image Capture Hardware

Digikey 10ft SDI Cable

US Converters XS88

Provation MD for GI Maintenance

Travel Cart Maintenance

Annual Oracle Support Fee (GI & TC)

All responsible sources that are bonified authorized distributors “who can provide the software maintenance, brand name Provation MD for GI Maintenance / Provation MD for Pulm Maintenance manufactured by Provation Software Inc. may submit an authorized distributor letter from the manufacturer, capability statement, proposal or quotation, which shall be considered by the agency. Any concerns with this intent to Sole Source may be submitted for consideration by the Government to Contracting Officer, Jason Holck at jason.t.holck.mil@health.mil and Contract Specialist, Cotrena Brown-Johnson at cotrena.y.brownjohnson.mil@health.mil with the Notice ID number referenced in the subject line.