Psychiatric Nurse for White Eart Health Center

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, Test Program for Certain Commercial Items (10 U.S.C. 2304(g) & 2305 & 41 U.S.C. 253(g) & 253a & 253b), FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)), & FAR 37.4, Nonpersonal Health Care Service (10 U.S.C 2304 & 41 U.S.C. 253). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Aberdeen Area Indian Health Service (IHS) intends to award a firm fixed-price commercial item contract in response to Request for Quotation (RFQ) RFQ-COM-10-172. This solicitation is restricted to 100% Small Business concerns. The solicitation documents & incorporated provisions & clauses are those in effect through Federal Acquisition Circular 2005-16. The associated North American Industry Classification System code is 621399 and the small business size standard is $7.0 million. PRICE SCHEDULE: Approximately 16 weeks (16 hours per week) = 128 hours @ $___________________ per hour = $________________________. The quoted "unit price" must be an all-inclusive cost. All "inclusive unit price" is defined to include travel, lodging, per diem, fringe benefits, federal, state and local taxes (contact the local Tribal TERO Office to see if taxes are applicable), plus all other costs pertinent to the performance of this purchase order. PURPOSE: The mission of the White Earth Health Center in Ogema, MN is to deliver quality care in order to attain positive health outcomes for all our valued patients with emphasis on cultural sensitivity and human dignity. To meet the mission, the White Earth Health Center requires a trained consulting Psychiatric Nurse Practitioner to support and assist in temporary duties assigned at the Clinic. Individuals providing services under contract, which involve regular contact with, or control over, Indian children, are subject to a character investigation in accordance with "Indian Child Protection and Family Violence Prevention Act" P.L. 101-630. The Indian Health Service Personnel Office will conduct these investigations following award of a contract unless in the judgment of the contracting officer, in consultation with the Personnel Officer, investigation may be waived based on prior investigations on file. Until the character investigation has been completed and the Contracting Officer notified, such individual should not have unsupervised contact with Indian children. The Contracting Officer has the authority to temporarily waive the character investigation of a Contractor. The "Agreement to a Temporary Waiver of Character Investigation" authorizes an agency to hire a Contractor prior to the completion of a background check provided that at all times the Contractor is within the sight and under the supervision of a government employee who has successfully completed the national agency check with written inquiries (NACI). Contractor will be required to maintain suitable malpractice insurance for the position and will not be covered under tort. The need for services is expected to remain constant during the term of the contract period. Therefore, the Contractor shall maintain the continuity of services to the maximum extent possible. Each contract resulting from this solicitation shall: (a) Be a fixed-price non-personal health care services contract under which the Contractor is subject to supervision and direction of a designated government officer; (b) allow the government to evaluate the quality of professional and administrative services provided, but retain no control over the medical, professional aspects of the services rendered (e.g. professional judgments, diagnosis for specific medical treatments); and (c) require the Contractor to ensure that its subcontracts for provision of health care services contain the requirements of the clause FAR 52.237-7, including the maintenance of medical liability insurance. CONTRACTOR FURNISHED PROPERTY: The Indian Health Service does not anticipate a need for Contractor furnished equipment. GOVERNMENT FURNISHED PROPERTY, FACILITIES, AND SERVICES: The government will provide supportive pharmacy, scheduling and secretarial services. The Contract Psychiatric Nurse Practitioner will be authorized to use all areas of the treatment facility available to civil mental health providers and commissioned personnel in similar positions. The same restrictions apply to the Contractor mental health provider and any other Indian Health Service personnel to use areas for official business activities only. Each Psychiatric Nurse Practitioner shall be provided with an orientation to the Service Unit and the Indian community being served. Clinical personnel shall provide the orientation. The Clinic shall provide Medical Staff Bylaws and Code of Ethics to Contract Psychiatric Nurse Practitioner. The Clinic shall provide all equipment and medical supplies deemed necessary to provide medical care at the Clinic with the exception of those items to be supplied by the Contractor as listed. The Clinic shall provide all required blank government forms applicable to the Indian Health Service. Clinical personnel will also provide appropriate orientation to the necessity of such forms. The Clinic shall provide an ongoing method of monitoring and evaluation of the quality of services performed before the level of performance becomes unacceptable. Contractor will be under the direct supervision of Director of Mental Health. STATEMENT OF WORK: This position is located at the White Earth Health Center. It requires a certified Psychiatric Nurse Practitioner who is approved to diagnose and provide medication management for a variety of patient mental health diagnoses. This position must be licensed in the State of Minnesota and approved for billing services. Preference will be given to Native American applicants and/or applicants who have experience working with Native American patients. Preference is also given to applicants with experience serving children and youth. This position is expected to treat three (3) scheduled patients per hour for a nine-hour work day. The Mental Health Department will provide support services for scheduling, mailing appointments and billing for sessions. Medication will be dispensed at the White Earth Health Center by Pharmacy staff. This position is under the supervision of the Clinical Director and Director of Mental Health at the White Earth Health Center. The White Earth Health Center is looking at up to a total of ten (10) contract days per month. This position is expected to complete and submit all billing packets within seven (7) business days of employment such as but not limited to (MN Uniform Health Care Application, MN DHS Provider Enrollment Form and Provider Agreement, Medicare/CMS, 8551, 855R, and all private insurance forms as requested). Patients to be treated are from 15 years or older. The types of diagnoses may include but not limited to adult bipolar disorder, depression, adult ADD, schizophrenic, PTSD, and anxiety disorders. RESPONSIBILITIES: The Contract Psychiatric Nurse Practitioner shall provide emergency and routine general mental health services for eligible patients (adolescents, adults and elderly) at the White Earth Health Center. The Director of Mental Health will monitor Contractor activity. Specific Psychiatric Nurse Practitioner services shall include, and are limited to the following: (1) Provides diagnoses and assessments of patients with a variety of mental health concerns, referrals of mental health patients to appropriate federal, state or private treatment facilities. The incumbent is responsible for selecting and implementing appropriate psychotropic medications for their diagnoses. (2) Provides on-going monitoring/changing of medications appropriate to patient experiences. Provider is responsible for prescribing all of the patient medications and to assess for allergies or allergic reactions. Provides clarification, as requested, to Pharmacy department. (3) Provides consultation case by case, to other medical providers at the Clinic, regarding psychotropic medications. (4) Completes SOAP notes (or similar note-taking format) with appropriate medication directions using the current electronic health record patient encounter form. (5) Maintains updated knowledge regarding special "black box" warnings and other concerns with specific patient medications. QUALIFICATIONS: (1) Graduate of a regionally accredited Psychiatric Nurse or Nurse Practitioner program in the United States; (2) Must hold a current and unrestricted Psychiatric Nurse Practitioner license from any of the United States; (3) Must possess documentation of continuing education; (4) Must apply for and have approved appropriate medical privileges by medical staff; and (5) Must be able to bill for services with MA, insurance or other third party provider. PERIOD OF PERFORMANCE: The Contracting Psychiatric Nurse Practitioner will provide service at the White Earth Health Center, Ogema, MN. CONTRACTOR SHALL WORK APPROXIMATELY 1-2 DAYS A WEEK TO BE SCHEDULED BY DIRECTOR OF MENTAL HEALTH. Duty hours are nine (9) hours per day 8:00 am to 5:30 pm, Monday through Friday with a - hour lunch break. The Director of Mental Health or designated representative may extend day schedule if work requires. Overtime hours are only to be used when absolutely necessary and approved by the Project Officer. Period of performance begins on date of award and will continue for approximately 16 weeks. Scheduled days will exclude recognized federal holidays; Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, New Years Day, Martin Luther King Day, Presidents' Day, Memorial Day, Independence Day, and Labor Day. This contract will terminate when period of performance expires or if funds availability imposes constraints. REPORTING REQUIREMENTS: A detailed weekly invoice must be submitted to the Property & Supply clerk or designee with proper signature authority no later than 12:00 pm on Monday of the following workweek completed. Contractor will maintain a log of invoices and balance of remaining contract dollars. The Director of Mental Health shall monitor the Contracting Psychiatric Nurse Practitioner's technical/post progress and promptly inform the Contracting Officer of any problems or potential problems they encounter. The government reserves the right to accept or reject services if the level of work is unsatisfactory. INVOICE SUBMISSION & PAYMENT: The Contractor shall submit an invoice to the Project Officer at the Hospital for approval on at least a monthly basis. The Contractor shall submit an original invoice to Accounts Payable, Aberdeen Area Indian Health Service, Division of Financial Management, 115 4th Ave SE, Room 309 - Federal Building, Aberdeen, South Dakota 57401. The Contractor agrees to include the following information on each invoice: (1) Contractors name, title, address and phone number; (2) award number; (3) invoice number and date; (4) cost or price; (5) dates of service including number of hours worked; and (6) DUNS number and Tax Identifying Number (TIN). Payment shall be made by the Aberdeen Area Financial Management Branch, 115 4th Ave SE, Room 309 - Federal Building, Aberdeen, South Dakota 57401. PROPOSAL SUBMISSION INSTRUCTIONS: All responsible Offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to Aberdeen Area Indian Health Service, Division of Acquisition Management, Attn: Donna Harwood, 115 4th Avenue SE, Room 309 - Federal Building, Aberdeen, South Dakota 57401. Telephone: (605) 226-7332, Fax: (605) 226-7669, Email: donna.harwood@ihs.gov. FAR 52.212-1 Instructions to Offerors-Commercial Items (June 2008). Quotes shall be submitted on company letterhead stationery. Signed and dated. And it shall include: (1)Solicitation number: RFQ-10-172 (2)Closing Date: Wednesday, June 23, 2010, no later than 5:00pm CST (3)Name, address and telephone number of company and email address of contact person (4)Duns & Bradstreet Number (DUNS) (5)Price and any net terms (6)"Remit to" address, if different than mailing address The Contractor shall submit a written response to the BASIS OF AWARD factors in FAR 52.212-2. In addition, the Contractor shall submit a completed copy of FAR 52.212-3 with their offer. THE QUOTER IS HEREBY NOTIFIED THAT THEY MUST BE REGISTERED IN THE CCR BEFORE THE GOVERNMENT WILL ISSUE AN AWARD.