PUBLIC NOTICE & RE-SOLICITATION NO: 19GV1026Q0013 - VERSION 2

PUBLIC NOTICE & RE-SOLICITATION

NO: 19GV1026Q0013 - VERSION 2

10,000 – LITER WATER DELIVERY TANKER TRUCK

**This requirement was previously solicited under the same number in May 2026. The Requesting Office   decided to update the specifications during the technical evaluation stage of the acquisition process. It is now being re-solicited with the updated specifications. All quotations previously submitted under the May 2026 version of this solicitation will not be considered; offerors must submit a new quotation addressing the updated specifications herein***

CLASSIFICATION CODE:   2320 – TRUCKS AND TRUCK TRACTORS, WHEELED

NAICS CODE:                       336120 – HEAVY DUTY TRUCK MANUFACTURING

The United States Embassy in Conakry, Guinea, intends to purchase a brand new, 10,000-Liter, water delivery tanker-truck with a production year of 2026. Automobile dealerships and responsible vendors from the general public are invited to submit a quotation on or before, September 10, 2026 at 18:00 UTC + 00:00. To be considered, offers must strictly adhere to the technical specifications and procurement requirements outlined in this solicitation.

1. TECHNICAL SPECIFICATIONS

1. Purpose

To procure a self-contained utility water truck capable of reliably delivering water to ground and rooftop tanks at embassy residences and facilities. The vehicle must be:

1.  suitable for 10,000-liter water payload
2.  able to navigate local road and traffic conditions in Conakry, Guinea, and
3. designed for durability, simplicity, hygiene control, with proven local support for repairs and spare parts.

2. Requirements summary

Heavy Duty Truck with Tandem Rear Axle and a rigid 6x4 Chassis + 10,000-liter steel tank + PTO (Power Take-Off) pump + Accessories

3. Vehicle Chassis & Cab

Hino 700 Series (Model: FS 2636, 6×4 Rigid Chassis) or equal

• Engine: Hino A09C-VN, 9-Liter, 6-Cylinder Turbodiesel
• Output: 360 hp / 1,569 Nm torque

OR

 IVECO Trakker Series (Model: AD260T38, 6×4 Rigid Chassis) or equal

• Engine: IVECO Cursor 13, 13-Liter, 6-Cylinder Turbodiesel
• Output: 380 hp / 1,800 Nm torque

OR EQUAL

Production Year: 2026 New / Never Used / Not previously owned by a final user

Drive: 6×4 (Tandem Rear Axle) — required. (A 4×2 configuration is not acceptable, as it is structurally incapable of safely carrying a 10-ton liquid payload.)

Transmission: 12-speed Automated Manual Transmission (AMT, 2-pedal) preferred

Cab: Single cab (2–3 seats)

After Sales Support: Must have confirmed service centers and spare part carriers in Guinea / West Africa

4. Water Tank (Cleanable Design)

• Capacity: 10,000 liters (fixed)
• Minimum 4.5 mm heavy-duty Carbon/Mild Steel preferred
• Internal offset baffles to reduce sloshing
• Internal baffles accessible for cleaning

• Manway ≥ 400 mm
• Smooth internal surface; Internal coating: NSF-61 epoxy, minimum 200 microns DFT
• External Anti-corrosion coating
• Sloped bottom and drain valve

5. GVWR

GVWR = Tare Weight + Rated Payload Capacity = 26,000 kg.  Axles, brake components, steering components, suspension components and the overall chassis must meet or exceed the rating standards for this GVWR. Vendor must confirm compliance and provide spec sheets attesting to the technical fitness of these components and the truck as a whole.

6. Water Filtration System

• Inlet strainer at filling point
• Inline filter before pump
• Stainless steel mesh (80–120 mesh)
• Removable and cleanable filtration system

7. Pump System (PTO Operated)

• PTO-driven centrifugal pump
• Minimum: 1,200 L/min to 1,800 L/min
• Pressure: 6 to 8 bars. Must include pressure gauge.
• Construction: Cast iron / heavy-duty
• Must be locally serviceable
• Compatible with hose diameter specified below

8. Hose, Reel & Delivery Controls

• Delivery hose length: 25 to 30 meters
• Diameter: 2.5 inches to 3 inches
• Reinforced rubber/PVC
• Inner tube liner Ethylene Propylene Diene Monomer (EPDM) rubber or NBR (Nitrile) rubber; Liner thickness = 3-4mm; Smooth bore, resistant to weathering and ozone
• Reinforcement Layer: High tensile synthetic textile (polyester) or steel wire helix, multiple plies (minimum 2-3 layers) or spiral wire reinforcement
• Cover/Outer Layer: EPDM or SBR (Styrene-Butadiene Rubber), 2-3mm minimum thickness; Abrasion resistant, weather resistant, UV-Stabilized and oil resistant.
• Temperature Range= -20 degrees Celsius to +70 degrees Celsius; Bend Radius = Maximum 200 -250 mm to prevent kinking
• Standards Compliance: ISO 1307; EN12115 or ISO 6807; BS 6391

Hose Reel:

• Heavy-duty manual reel preferred

Controls:

• Manual shut-off valve
• Quick-connect fittings (Camlock)

9. Safety & Operational Features

• Reflective markings
• Warning beacon - LED amber beacon (12V/24V, fixed)
• Non-slip access to cab, tank, pump and other areas required for operation and maintenance
• Ladder and handholds
• Fire extinguisher
• Wheel chocks

10. Accessories & Spare Parts

• Delivery hose (25–30 m)
• Hose reel
• Filter elements

Starter Kit:

• Pump seals
• Hose couplings
• Filter mesh
• Basic fittings

11. Documentation & Training

• Manuals (English)
• Pump & PTO documentation
• Spare parts list
• Progress reports including image/video footage on tank fabrication, installation and testing.

Training includes:

• Operation
• Pump use
• Tank cleaning
• Filter maintenance

12. Warranty & Support

Minimum 12 months warranty after the date of formal inspection and acceptance at post. Please note that product delivery date is not necessarily the same as the formal inspection and acceptance/receipt date

13. Hand Drive or Steering placement

The truck sought must have a Left-Hand Drive steering placement for use in a country where traffic laws require vehicles to drive on the right-hand side of the roadway. The image below serves only to demonstrate this concept and should never be construed as a representation of the totality of requirements in this solicitation.

14. Compliance Testing & Acceptance

Although the embassy will perform compliance testing upon arrival of the truck, The vendor is strongly advised to perform the following tests and ensure full functionality prior to shipment. A defective tanker truck or its distinct components will be rejected or returned at vendor’s expense.

• Leak test
• Pump performance test
• Functional rooftop delivery test
• Filter system check
• Tank cleanability verification
• Hose length confirmation (25–30 m)
• Chassis weight distribution and support test
• Braking Performance Test under rated load
• Axle and Suspension resistance tests
• All other required and recommended pre-delivery industry compliance tests for the tanker truck and its components, with particular attention, where applicable, to FMCSA, EPA

1. PROCUREMENT REQUIREMENTS

1.  Delivery must be effected within 120 days maximum after a purchase order is issued to the successful bidder. Offerors must demonstrate that they have the financial resources and logistical support necessary to respect this time limit. Proven financial reserves in the form of a certified bank statement or line of credit ≥ quotation value is an example of credible evidence of resources.  The delivery address is:

EMBASSY OF THE UNITED STATES OF AMERICA

TRANSVERSALE # 2

KOLOMA, COMMUNE DE RATOMA

CONAKRY, RÉPUBLIQUE DE GUINÉE

PROCUREMENT CONTACT : FAMA MARAH : – +224 629 000 534

2.  Offer packages must consist of two main parts: - (1) The Technical Offer, which must fully address the technical specifications outlined above and (2) The Financial Offer, which must provide information on costs, shipping terms, estimated delivery dates, transportation and handling insurance, etc 

3.  Offers must be submitted via electronic mail to the Contracting Officer at ConakryProc@state.gov. The solicitation number 19GV1026Q0013 - VERSION 2 must be cited in the subject line of the email. The accepted file formats are MS Word (.doc) or Adobe Acrobat (.pdf). The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. Should you have questions or require clarity on any subject pertaining this solicitation, please send an email to Fama Marah – marahf@state.gov with cc to conakryproc@state.gov. You can also contact Fama Marah by phone - +224 629 000 534.

4.  Financial offers must disclose without ambiguity all costs associated with the provision, transportation insurance and delivery of the truck. Hidden or undisclosed costs will not be accepted once a purchase order is issued.

5.  Financial offers must also provide complete pricing for DAP INCOTERMS

6.  Offerors must strive to provide exact matches for the technical specifications outlined in Section A. Any deviation from the specifications, howsoever minor it may be, must be clearly marked and highlighted as “ALTERNATIVE/SUBSTITUTE”

7.  This is an unrestricted solicitation with no “set aside” in accordance with FAR 19.000(b), as this contract will be performed entirely outside the United States

1. SOURCE SELECTION CRITERIA

1.  The standard of review for the admission or dismissal of offers shall be Lowest Price Technically Acceptable using Total Cost of Ownership

2.  Offers shall first be evaluated against the extent to which they address the technical requirements provided in this solicitation. Offers that fully and correctly address all the requirements shall be classified as “technically acceptable” and shall proceed to the price evaluation stage of the acquisition process. Offers that fail to address all the requirements shall be dismissed and barred from further consideration.

3.  The successful bid shall be chosen from amongst the technical acceptable offers. Such a bid will usually hold the best value for the United States Government by striking the optimum balance between price and quality. Purchase price is an important determinant of what constitutes best value, but it is not always definitive.

In the case of the tanker truck or any other motor vehicle:

The total cost of ownership = purchase price + expected maintenance costs.  

Expected maintenance costs will in turn be based on industry ratings with respect to a vehicle brand’s reliability, durability, safety, fuel economy, and, for this particular requirement, the availability of parts and specialized service centers in Conakry/Guinea. To the extent permissible by the FAR, ratings by the NHTSA, IIHS, EPA, J.D. Power, Kelley Blue Book, Consumer Reports, or their equivalents for the specified brands may be consulted or referenced. All these factors shall be taken into consideration in the determination of best value.

4. As part of vendor responsibility determination, vendor financial resources will be verified to ensure they are ≥ their financial offer value, thereby permitting them to meet the specs and delivery timelines.

1. APPLICABLE CLAUSES AND PROVISIONS

Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued. The solicitation number is 19GV1026Q0013 - VERSION 2 and is issued as a Request for Quotation. The solicitation/contract includes all applicable provisions and clauses in effect.

The following is a non-exhaustive list of clauses included by reference:

• FAR 52.211-6 Brand Name or Equal
• FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. Award will be made under “Lowest Price Technically Acceptable using Total Cost of Ownership”
• FAR 52.212-2, Evaluation – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES – See Section C for evaluation factors.
• FAR clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
• FAR 52.222-50, combating Trafficking in Persons
• FAR 52.225-8, Duty-Free Entry 
• FAR 52.225-13, Restrictions on Certain Foreign Purchases
• FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards
• FAR 52.204-27, Prohibition on ByteDance Covered Applications
•  FAR 52.246-18 (Warranty of Supplies of a Complex Nature)

The following FAR clauses shall apply to the resultant contract:  FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179527 – include in full text), 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity.

The following DOSAR provisions/clauses will also apply: 652.206-70, Competition Advocacy/Ombudsman; 652.214-71, Authorization to Perform; 652.225-70, Arab League Boycott of Israel; 652.225-71, Section 8(a) of the Export Administration Act of 1979, as Amended; 652.242-70, Contracting Officer’s Representative; and 652.243-70, Notices.

All offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services with their offer.

Unless an exemption applies or is granted by a U.S. Government Contracting Officer pursuant to FAR 4.1102,  all offerors must be registered in the SAM (System for Award Management) Database https://www.sam.gov in accordance with FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

The guidelines for registration in SAM are also available at: https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx

Furthermore, with the recent FAR update, it is now a mandatory requirement for the Government to enquire if contractors are using or will be using, in government contracting, covered telecommunications equipment produced by Huawei, ZTE, Hikvision, Dahua, and Hytera, or their subsidiaries or affiliates. Consequently, vendors are required to update their SAM registration with that information. Potential offerors are advised to take special attention to clauses FAR 52.204-24, FAR 52.204-25 and FAR 52.204-26 while completing their registration in SAM.

1. OFFER DUE DATE

Offers are due on or before September 10, 2026, at 18:00 (UTC + 00:00).

Authorized for Solicitation by:

Lisa R. Coles

U.S. Government Contracting Officer