INTENT : This quote will result in the immediate purchase and delivery of seven (7) Diamond Fare Boxes, No Substitute- New Equipment for the City and Borough of Juneau, Capital Transit division. SUBMISSION INSTRUCTIONS : Timely responses are accepted via Electronic Submission at Public Purchase the CBJ’s eProcurement Provider, or via email to
contact@example.gov *Late responses will not be accepted. To respond complete the free online registration.Tips: Registration is a two-step process; Use the ‘Help’ Menu Tab Public Purchase , Register early - Registration may take up to 24-hours to complete. Vendors who successfully register may submit a response by doing the following: Access the solicitation online at Public Purchase and complete pricing for the line item listed, or download the provided PDF documents, fill out all fields and upload to Public Purchase or email to
contact@example.gov. Do not submit more than one pricing schedule. Download PDF Quote Schedule and Signature Page, fill out all fields indicated, sign and upload Public Purchase or email to
contact@example.gov. Use only the documents provided. Completeonline acknowledgement of the Terms & Conditions* (ATTACHMENT A), Vendors must acknowledge, or acknowledge with exceptions. Exceptions may not qualify for award. CONTACT, QUESTIONS & ADDENDA : CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this solicitation. Submit any questions to
contact@example.gov . You can also utilize the “Ask Questions” link available on Public Purchase CBJ’s eProcurement platform. No oral interpretations will be made. Submit all questions in writing, noting issuing buyer, solicitation number and title. Requests must be received a minimum of three (3) business days prior to the solicitation deadline. Any changes to CBJ issued documents will be in the form of an addendum to the solicitation, and will be issued as promptly as possible to all plan holders. All such addenda will become part of the solicitation. GRANT FUNDING REQUIREMENTS : Funding for this procurement is provided by Federal Transit Administration (FTA) program under 49 U.S.C. 5311 (AK-2023-051).Award restrictions apply when using there grant funds. Vendors must comply with all Federal Guidelines and rules governing the use of Federal monies. FTA Federal Clauses are contained in ATTACHMENT B. Vendor’s compliancy and good standing with U.S. Government System for Award Management (SAM) will also be verified. ADMINISTRATOR: The administrator for this contract will be Rich Ross, Capital Transit Superintendent or upon notification, an alternative assigned designee. PRICE & F.O.B. POINT : Quote price is to include all related costs, including shipping and delivery to the final destination or FOB Point. Shipping costs must be imbedded into the unit price. F.O.B. destination is: City and Borough of Juneau, Public Works, Capital Transit, 10099 Bentwood Place, Juneau, AK 99801 ATTN: Rich Ross. DELIVERY DATE : Delivery at the final destination is requested within twenty (20) calendar days after receipt of order (ARO). Indicate on the Bidder’s Signature Page , the number of calendar days required for delivery. QUANTITIES : The City anticipates issuing a purchase order for the quantities listed. If additional quantities are needed CBJ may ask the Vendor to honor any pricing submitted for the duration of the current fiscal year. The City does not guarantee any minimum or maximum orders. NO SUBSTITUTE & NEW EQUIPMENT : When a specific brand name or item and the words no substitute is specified, no other brands or item will be accepted. Bidder represents that all equipment offered under this specification shall be new. Used, shopworn, demonstrator, prototype or discontinued models are not acceptable. ACCEPTANCE & RETURNS : The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Contractor's risk and expense. PERMITS : The Contractor must comply with all applicable Federal, State, City laws which have a bearing on this contract and must have all licenses and permits required by the State and/or City for performance of this contract. PARTS AVAILABILITY : The manufacturer must guarantee parts availability for a minimum of ten (10) years or the reasonable life of the units, whichever is greater. INSTRUCTION PLATES : Where significant procedures are required, instruction plates must be provided at locations readily visible and as near as possible to the affected area. MANUALS : One (1) shop repair manual and OEM Parts Manual or CD Rom will be furnished at time of delivery. MANUFACTURING : Materials and assembly used in the manufacture of items and equipment must be free of any damages and defects. Requested items and equipment will conform to generally accepted industry standards, manufactures published specifications, and required technical specifications. LUBRICANT : Where appropriate, a means to provide lubrication will be provided. Pivot points and pins are to be sealed wherever practical and appropriate. Review of General Terms & Conditions and federal requirements : Attached to this solicitation are documents required for this project Terms & Conditions and Federal Requirements (ATTACHMENTS A, B). Vendors should carefully review all attachments. Awarded Vendor is expected to comply with these requirements. AWARD : Award will be made by Total Quote to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor. TECHNICAL SPECIFICATIONS: Provide seven (7) Diamond Manufacturing brand, SV model fare boxes, no substitute. SV model fare boxes are constructed using heavy duty stainless steel and aluminum, with clear viewing window made of lexan, utilizing a high security 3-lock system. The units will accept dollar bills, coins, tokens, passes and other forms of payment. Fare boxes must include the required components to mount on a stanchion pole. Fare boxes must be keyed with the same current key code to be supplied by Capital Transit. Fare boxes will have the following dimensions: Cabinet Width 6.5” Cabinet Depth 5.5” Cabinet Height 22.5” Vault Width 6.39” Vault Depth 5.28” Vault Height 11” SEE ATTACHED PDF DOCUMENTS FOR COMPLETE INFORMATION.
