INTENT : This quote will result in the immediate purchase and delivery of a 2025 Maxx-D brand, model GOX, or approved equivalent deck over, tilt equipment trailer for the City and Borough of Juneau (CBJ), Parks & Recreation Parks and Landscape Maintenance (PRPLM) division. SUBMISSION INSTRUCTIONS : Timely responses are accepted via Electronic Submission at Public Purchase the CBJ’s eProcurement Provider, or via email to
contact@example.gov *Late responses will not be accepted. To respond complete the free online registration. Registration is a two-step process; Use the Public Purchase ‘Help’ Menu Tab, Register early - Registration may take up to 24-hours to complete. Vendors who successfully register may submit a response by doing the following: Access the solicitation online at Public Purchase and complete pricing for the line item listed, or download the provided PDF forms, fill out all fields and upload to Public Purchase or email to
contact@example.gov . Do not submit more than one pricing schedule. Download provided PDF Quote Schedule & Equivalent/Variance page, and Bidders Signature Page, fill out all fields indicated, sign and upload to Public Purchase. Use only the documents provided. Acknowledge the General Terms & Conditions* (ATTACHMENT A), Vendors must acknowledge, or acknowledge with exceptions. Exceptions may not qualify for award. CONTACT, QUESTIONS & ADDENDA : CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this solicitation. Submit any questions to
contact@example.gov . You can also utilize the “Ask Questions” link available on Public Purchase CBJ’s eProcurement platform. No oral interpretations will be made. Submit all questions in writing, noting issuing buyer, solicitation number and title. Requests must be received a minimum of three (3) business days prior to the solicitation deadline. Any changes to CBJ issued documents will be in the form of an addendum to the solicitation, and will be issued as promptly as possible to all plan holders. All such addenda will become part of the solicitation. CONTRACT ADMINISTRATOR: The contract administrator for this contract will be Colby Shibler, P&R Landscape Maintenance Supervisor or upon notification, an alternative assigned designee. PRICE & F.O.B. POINT : Quote price is to include all related costs, including shipping and delivery to Lynden Transport, Alaska Marine Lines (AML) 5615 W. Marginal Way SW, Seattle, WA. 98106. Shipping costs to AML must be imbedded into the unit price. Awarded vendor will be provided all necessary shipping information and booking numbers. DELIVERY DATE : Delivery at the final destination is requested within (30) thirty calendar days after receipt of order (ARO). Indicate on the Bidder’s Signature Page , the number of calendar days required for delivery. QUANTITIES : The City anticipates issuing a purchase order for the quantities listed. Additional quantities may be needed during the contract or renewal periods. The City does not guarantee any minimum or maximum orders. CONFORMS/VARIES : Bidders will offer item(s) which meet the Technical Specifications. If a bidder requests a variance to the specified item(s), it is the responsibility of the bidder to describe their proposed item/variance in detail on the attached Variance/Equivalent Page. Bidders will indicate the item and state what effect their variance will have. The Variance/Equivalent Page must be submitted with your bid. Failure to describe variances may be grounds to reject the bid as non-responsive. Note the following words provide parameters for what the city will allow on a variance: Minimum, No less than, At least, Maximum, No more than, Not to exceed, Must, Is required, Not acceptable, No substitute. City approved equivalent : When a specific brand/model and the words “or Approved Equivalent” are specified, the intent is to indicate and guarantee a quality or performance level, but not to limit offers of other brands/models. Consideration will be given to an equivalent, provided that the brand/model proposed is of the same general design and of equal substance, quality, function, and finish as the specified brand/model(s). If a bidder offers an equivalent, submit the Variance/Equivalent page with your bid and provide justification of how the brand/model offered meets or exceeds the quality or performance level of the brand/model specified. The City may request additional literature or information from the bidder. Information must be provided upon request. Failure of the bidder to provide requested Information within the specified time, or failure to justify the quality level of the brand/model offered will be grounds to reject the bid as non-responsive. The City is the sole judge of the quality and suitability of any offered equivalent. ACCEPTANCE & RETURNS : The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Contractor's risk and expense. REFERENCES : If the City is considering an equivalent, the bidder may be asked to provide references from clients currently using the brand/model being offered. Failure to produce acceptable references upon request may deem the brand/model offered unacceptable and the bid non-responsive. References may be a factor in determining the bidder’s ability to provide a quality product for the City. PERMITS : The Contractor must comply with all applicable Federal, State, City laws which have a bearing on this contract and must have all licenses and permits required by the State and/or City for performance of this contract. PARTS AVAILABILITY : The manufacturer must guarantee parts availability for a minimum of ten (10) years or the reasonable life of the units, whichever is greater. INSTRUCTION PLATES : Where significant procedures are required, instruction plates must be provided at locations readily visible and as near as possible to the affected area. MANUALS : Supply One (1) shop repair manual, owners manual and OEM Parts Manual electronically at time of delivery. MANUFACTURING: Materials and assembly used in the manufacture of items and equipment must be free of any damages and defects. Requested items and equipment will conform to generally accepted industry standards, manufactures published specifications, required technical specifications and be new equipment. Used, shopworn, demonstrator, prototype or discontinued models are not acceptable. LUBRICANT : Where appropriate, a means to provide lubrication will be provided. Pivot points and pins are to be sealed wherever practical and appropriate. Review of General Terms & Conditions : Attached to this solicitation are documents required for this project (ATTACHMENTS A). Vendors should carefully review all attachments. Awarded Vendor is expected to comply with these requirements. AWARD : Award will be made by Total Quote to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor. TECHNICAL SPECIFICATIONS: Provide a 2025 deck over, tilt trailer, Maxx-D brand, Model GOX or approved equivalent. Equipment must meet or exceed the following specifications: Length: 24' Width: 8.5' Height: GVWR: 15,000 Weight: 4,400 Axle Rating: 7000 Tilt: 15 degree or less Features: 4' Stationary , pintle ring, Adjustable Coupler, Bumper-pull, D-Rings, 10k Drop Leg Jack, Gravity Tilt, Rub-rail, Spare Tire, Spare Tire Mount, Stake Pockets, Torsion Axles, 7k electric brake axles, 16" OC Crossmembers, Chain Box with lid SEE ATTACHED DOCUMENTS FOR COMPLETE INFORMATION
