Purchase & Delivery of Three (3) Mid-Size, 4WD Trucks for JPD Including Installation of Graphics, Light Package, and Equipment

INTENT : This bid will result in the immediate purchase and delivery of three (3) mid-size, 4WD, 4-door (extra/double cab design) pickup trucks per specifications for the City and Borough of Juneau (CBJ) Juneau Police Department (JPD) with installed graphics and accessories as specified. SUBMISSION INSTRUCTIONS : Late responses will not be accepted. Timely responses are accepted via Electronic Submission at Public Purchase CBJ’s eProcurement Provider. To respond complete the free online registration. NOTE: Registration is a two-step process; be sure to complete both steps. Use the Help Menu Tab for assistance registering with Public Purchase Registration may take up to 24-hours to complete. Register Early to avoid missing the deadline. Suppliers who successfully register may be considered if they complete the following: Access the solicitation online at Public Purchase and download, complete and upload the provided pdf documents to Public Purchase. Do not submit more than one pricing schedule. Download, complete, and upload ALL REQUIRED solicitation documents. (e.g. Bid Schedule & Equivalent/Variance page, and Signature page.) Online acknowledgement of the Terms & Conditions (ATTACHMENT A). NOTE: Use only the documents provided. Contractors are provided the opportunity to acknowledge, acknowledge with exceptions, or not accept the required documents. Exceptions may not qualify for award. CONTACT, QUESTIONS & ADDENDA : CBJ Purchasing Division of Finance is the sole point of contact for this solicitation. Submit any questions to contact@example.gov or fax +1 (555) 000-0000. Or use the “Ask Questions” link available on Public Purchase . No oral interpretations will be made. Submit all written questions noting issuing buyer, solicitation number and title. Requests must be received a minimum of seven (7) business days prior to the solicitation deadline. Any changes to CBJ issued documents are through an addendum to the solicitation, that is issued as promptly as feasible, to all plan holders and that become part of the solicitation. INTENT : This bid will result in the immediate purchase and delivery of three (3) mid-size, 4WD, 4-door (extra/double cab design) pickup trucks per specifications for the City and Borough of Juneau (CBJ) Juneau Police Department (JPD) with installed graphics and accessories as specified. CONTRACT CONTACT : The Contract Contact will be Jessica Paskowski, JPD Administrative Officer or upon notification, an alternative assigned designee. PRICE, F.O.B. POINT & INVOICING : Bid price is to include all related costs. Freight will be pre-paid and added to the final destination or FOB Point. F.O.B. destination is: City and Borough of Juneau, Juneau Police Department 6255 Alaway Avenue, Juneau, Alaska 99801 ATTN: Jessica Paskowski. DELIVERY DATE : Indicate on the Bid Schedule and Signature Page , the number of calendar days required for delivery after receipt of order (ARO). QUANTITIES : The City anticipates issuing a purchase order for the quantities listed. Additional quantities may be needed during the current fiscal year. The City does not guarantee any minimum or maximum orders. CONFORMS/VARIES : Bidders will offer item(s) which meet the Technical Specifications. If a bidder requests a variance to the specified item(s), it is the responsibility of the bidder to describe their proposed item/variance in detail on the attached Variance/Equivalent Page. Bidders will indicate the item and state what effect their variance will have. The Variance/Equivalent Page must be submitted with your bid. Failure to describe variances may be grounds to reject the bid as non-responsive. Note the following words provide parameters for what the city will allow on a variance: Minimum, No less than, At least, Maximum, No more than, Not to exceed, Must, Is required, Not acceptable, No substitute. CITY APPROVED EQUIVALENT : When a specific brand/model and the words “or Approved Equivalent” are specified, the intent is to indicate and guarantee a quality or performance level, but not to limit offers of other brands/models. Consideration will be given to an equivalent, provided that the brand/model proposed is of the same general design and of equal substance, quality, function, and finish as the specified brand/model(s). If a bidder offers an equivalent, submit the Variance/Equivalent page with your bid and provide justification of how the brand/model offered meets or exceeds the quality or performance level of the brand/model specified. The City may request additional literature or information from the bidder. Information must be provided upon request. Failure of the bidder to provide requested Information within the specified time, or failure to justify the quality level of the brand/model offered will be grounds to reject the bid as non-responsive. The City is the sole judge of the quality and suitability of any offered equivalent. ACCEPTANCE & RETURNS : The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Contractor's risk and expense. PERMITS : The Contractor must comply with all applicable Federal, State, City laws which have a bearing on this contract and must have all licenses and permits required by the State and/or City for performance of this contract. MANUFACTURING & PARTS AVAILABILITY : Materials and assembly used in the manufacture of items and equipment must be free of any damages and defects. Requested items and equipment will conform to generally accepted industry standards, manufactures published specifications, and required technical specifications. The manufacturer must guarantee parts availability for a minimum of ten (10) years or the reasonable life of the units, whichever is greater. MANUALS & INSTRUCTION PLATES : One (1) shop repair manual and Owner’s Manual will be furnished electronically at time of delivery. REVIEW OF CBJ GENERAL TERMS & CONDITIONS : Required for this project is (ATTACHMENT A) CBJ General Terms & Conditions. Suppliers should carefully review the attachment as the Awarded Supplier is expected to comply with these requirements. AWARD : Award will be made by Total Bid to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor. TECHNICAL SPECIFICATIONS : a. Trucks: Provide three (3) mid-size pickup trucks such as, Chevy Colorado, Ford Ranger, GMC Canyon, or Toyota Tacoma with graphics, light packages and police equipment as specified. Vehicles must be new 2025 or 2024 model year with minimal mileage (less than 2,000 miles). Trucks proposed do not need to be government fleet vehicles and must meet or exceed the following equipment specifications: Engine 2.3 Liter or greater gasoline engine Automatic transmission Interior OEM audio system Seat trim, premium cloth Power windows Power door locks Keyless Open and Start w/2 fobs Cruise control Climate control Interior lighting Dual USB-C ports Pre-Collision System with Pedestrian Detection Electronically controlled locking rear differential Front and rear stabilizer Interior Dimensions Front headroom: 39(in) Front leg room: 41(in) Front shoulder room: 58(in) Front hip room: 56(in) Exterior 4-door, double cab design 4WD All-season black wall tires Automatic on/off headlamps Heated power mirrors 5-foot minimum, maximum 6.5-foot bed length Manual liftgate Towing package with trailer hitch (minimum of 6,500 lbs.) Spray in bed-liner Color will be white Safety Electronic stability control system with traction control Airbag system OEM Rear Vision Camera Warranty OEM Manufacture Maximum Standard Warranty (per terms & conditions) The following items are preferred, however the CBJ will consider variances for the following equipment: Vinyl floor and all-weather, non-carpet mats, Variance -carpet & mats Splash Guards, Molded, Front and Rear (4-piece), Variance no splash guards Added Accessories: CBJ is asking Suppliers to provide separate line-item pricing for each of the accessories listed below. CBJ may choose to award none, one, some, or all of the added accessories depending on pricing. Suppliers should list those accessories requested that are not available, on the Equivalent/Variance page provided. Added Accessories that are requested but are not a factor in award. Wireless Charging Front and rear parking assist Hard tri-fold, self-latching bed cover. NOTE: CBJ is the sole judge of the quality and appropriateness of any offered equivalent or variance and reserves the solitary and exclusive right to determine suitability of any vehicles offered. b. Graphics Section: Provide all graphics and installation for three (3) mid-sized pickups. Graphics and installation will be similar to JPD’s current fleet vehicles, see EXHIBIT 1. Vendor will modify graphics to match make and model of vehicles bid. Graphics primary color will be green, instead of blue as seen in EXHIBIT 1. Vendor will provide JPD with electronic files used to create the below listed graphics. The provided files will be in their native raw file format, with an (.AI) extension. Graphic designs will be approved by JPD prior to installation. Graphics will have a minimum warranty on wear for ten (10) years, not including damage caused by JPD. Final positioning of graphics on vehicle must be approved by JPD prior to installation, locations listed below are preliminary and may need adjustment depending on the brand and model of vehicle to be purchased. Installation of graphics must be provided prior to delivery of vehicles to Juneau, Alaska. Vendor will create, provide, and install graphics that conform to the following specifications: 1. Left and Right - Side Print/Cut Graphics: 3M Reflective Graphic Film IJ 780MC-10CR. HP 700 Latex Ink. Top laminated with 3M8519 Luster Overlaminate. JPD will provide print files as a template. Vendor will need to modify template to match make and model of vehicle change blue colors to green, color, modify badge decal for alternate design, badge graphic will be provided by JPD, and change wording from “POLICE // JUNEAU” to “COMMUNITY SERVICE OFFICER (on top) // JUNEAU POLICE (on bottom)”. 2. Rear of Vehicle - Numbers: 3M Reflective Graphic Film IJ 780MC-10CR. HP 700 Latex Ink. Top laminated with 3M8519 Luster Overlaminate. Vehicle numbers will be three (3) digits determined by JPD and installed on specific vehicles. Vehicle numbers will be installed on the rear of the vehicle, centered between the tailgate latch and the right taillight assembly, and in line with the top portion of the tailgate latch. Emblem lettering will be a solid green color to match other solid green lettering on the vehicle. Lettering will be 3” in height and approximately 8” total in length. 3. Rear of Vehicle “COMMMUNITY SERVICE OFFICER” - lettering: 3M Reflective Graphic Film IJ 780MC-10CR. HP 700 Latex Ink. Top laminated with 3M8519 Luster Overlaminate. Lettering will be installed on the lower portion of the tailgate, centered underneath the tailgate latch, beneath the “JoinJPD.com” lettering. Lettering will match the style, font and color of the “COMMUNITY POLICE OFFICER” graphics from the left and right sides of the vehicle. Emblem lettering will say “COMMUNITY SERVICE OFFICER” on top. Emblem lettering for “COMMUNITY SERVICE OFFICER” will be approximately 4” in height and approximately 48” inches in total length. 4. Rear of Vehicle – JoinJPD.com lettering: 3M Reflective Graphic Film IJ 780MC-10CR. HP 700 Latex Ink. Top laminated with 3M8519 Luster Overlaminate. Emblem lettering will be a solid green color to match other solid green lettering on the vehicle. Emblem lettering will be 3” in height and approximately 23” in total length. The lettering will be installed on the rear of the vehicle, centered below the tailgate latch, and above the “Community Service Officer” lettering. 5. Rear of Vehicle – JPD Patch Graphics: 3M Reflective Graphic Film IJ 780MC-10CR. HP 700 Latex Ink. Top laminated with 3M8519 Luster Overlaminate. JPD will provide print files. Emblem will be of the JPD department patch. The emblem will be approximately 7.5” wide and approximately 10” in height. Emblem will be installed in the upper left corner of the vehicle tailgate, in line with the vehicle numbers. 6. Single Vehicle Graphics and Decal Installation: Provide all labor for vehicle preparation and installation, including super cleaning. Wrap all graphics, heat seal edges, and store in heated environment for eighteen (18) hours to prevent temperature shock. c. Light Package and Police Equipment: Contractor will provide accessories, mounting hardware, freight, and installation per specifications. All items provided must meet or exceed the following specifications. All brands and models provided, are to indicate and guarantee a quality and performance level, but not to limit offers of other brands/models. All items must meet or exceed manufactures specifications of items listed. Installation must be completed prior to delivery of vehicle to Juneau, Alaska. Description Manufacture Model Part # Aluminum push bumper Setina PB400 BK0534ITU20 Swing Arm 11” locking slide out with low profile motion device adapter Havis C-MD-119 Exterior Led Lightbar with universal L brackets and 14’ cable, amber/white lights mounted on push bumper Sound Off Signal UltraLite Plus 8 module EL3PD08A00J LED strobe rear tailgate, Amber / white, passenger and driver side Federal Signal LED Roof Lightbar low profile, 53”. Amber traffic arrow in rear, amber on driver side, white on passenger side. Federal Signal ALGT53 Siren/Light controller with remote head and 17 button controller, 100/200 W, OBDII integration capability, integrated Rumbler capability and integrated dual-tone capability Federal Signal Pathfinder PF200S17B Dome Light, Rectangular, 6” x 3” Flush surface mount, black base, white LED’s Sound Off Signal ECVDMLTST4 Contractor will provide any hardware, wire, terminals, fuses, and hardware to complete installation of all items.