Purchase of Alfalfa Hay for Elkhorn Wildlife Area

The contract involves the procurement of up to 1,000 tons of high-quality, weed-free alfalfa hay for winter elk feeding at ten sites in Baker and Union Counties, Oregon, managed by the Oregon Department of Fish and Wildlife (ODFW). Bidders are encouraged to offer second crop alfalfa but may submit alternate pricing for first and third crops. The hay must be delivered or available for pickup by September 30, 2025, with specifications requiring large 3x4 bale sizes (or 4x4 if unavailable), moisture content below 16%, and minimal grass content. The procurement process prioritizes the lowest responsible bid that meets all technical and quality standards, with bids evaluated on price, compliance, and preferences such as Oregon-based sourcing and recycled content. The contract emphasizes strict inspection at origin before award, with ODFW staff responsible for verifying hay quality against detailed criteria including weed-free status, bale size, moisture, and absence of rain damage. The solicitation incorporates comprehensive federal and state regulatory requirements, including clauses related to equal employment opportunity, Davis-Bacon wage standards, environmental protections, debarment, and lobbying restrictions, which must flow down to all subcontractors. Bidders must demonstrate responsibility through disclosures and certifications, including socioeconomic classifications, and submit detailed forms covering responsibility inquiries, COBID certifications, and subcontracting plans if applicable. The award will be made via a lowest-price, technically acceptable methodology, with the possibility of multiple awards if necessary to meet the total quantity. Payment procedures involve submitting invoices to the Oregon Department of Fish and Wildlife’s Accounts Payable, with no specific federal invoicing system mandated. All bid submissions must be received by August 28, 2025, through OregonBuys, email, or mail, with detailed instructions emphasizing responsibility for timely delivery and compliance with all specifications and certifications.