Purchase of Bernard Controls Electric Actuators

The procurement involves a sole source solicitation (S24-0278) issued by the Orlando Procurement and Contracts Division for the purchase of Bernard Controls Electric Actuators. Quinn Associates has been designated as the exclusive and authorized distributor for Bernard Controls products within Florida, supported by multiple Letters of Authority from Bernard Controls Inc., valid through January 1, 2026. This exclusivity underpins the sole source justification of the contract. The solicitation was posted on March 1, 2024, with a submission deadline of March 8, 2024, by 5:00 P.M., allowing a seven-day challenge period during which other suppliers may submit product information, qualifications, and capabilities if they believe they can provide an equivalent product or service. The contract applies under NAICS code 334519 and is focused solely on the acquisition of Bernard Controls Electric Actuators without detailed line-item pricing, delivery schedules, or specified performance metrics included in the available documents. The place of performance is within the State of Florida, consistent with the territorial exclusivity granted to Quinn Associates. The solicitation does not incorporate standard Federal Acquisition Regulation (FAR) clauses, special contract requirements, or detailed administrative data such as payment office instructions, invoicing methods, or definitive contract type designations, reflective of state-level procurement practices. While no formal inspection or acceptance criteria are explicitly stated, delivery and acceptance are implied to occur in Florida. The primary contact for this procurement is Purchasing Agent Varun Desai, who manages submissions and inquiries. Overall, the contract documentation emphasizes the sole source procurement justification, exclusive distributor authorization, and limited procedural details, inviting potential competition only within a narrow eligibility window based on proprietary product distribution rights.