PURCHASE OF EXTENDED WARRANTIES FOR NAUTEL ATU-HP UNITS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request For Quote number RFQ HSCG44-09-Q-DGPS.This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-32. This procurement will be processed in accordance with FAR Part 12. The North American Industry Classification System (NAICS) is 334511. The SBA size standard in Employee Size is 750. This is Not a Small Business Set-Aside, due to this acquisition being a Sole Source Procurement it is not anticipated that there will be 2 or more qualified Small Business Concerns to provide pricing foe this requirement. The USCG Command and Control Engineering Center (C2CEN) Ports. Va. 23703 intends to purchase on a non-competitive basis with Nautel Ltd. for the purchase of Extended Warranties for 85 each NAUTEL ATU-HP Navigational Units. The Coast Guard does not own nor can they obtain specifications, drawings, plans or other technical data for these material/items. Request for drawings/specs will be disregarded. The proposed contract action resulting from this synopsis/solicitation for commercial supplies is the Governments intention to solicit and negotiate with only one source under the authority of FAR 6.302-1. Interested persons/parties may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all proposals received within 5 days after date of publication of this synopsis/solicitation will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes. The contractor for this proposed Sole Source contract is: NAUTEL Ltd.., Cage Code 37338. This is an Sole Source Procurement. See attached J&A Document below. The government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and BEST VALUE to the Government, price and other factors considered. FIRM FIXED Price Proposals may be submitted on company letterhead stationary and must include the following information: Cost breakdown, Unit Price, Extended Price, Delivery of Subscription, Payment Terms and discount offered for prompt payment. The closing date and time for receipt of offers is June/08/2009 @ 8:00 AM EST. Facsimile and E-mail quotes are acceptable and may be faxed to +1 (555) 000-0000 or E-mailed to the primary POC James A. Lassiter Contracting Officer contact@example.gov 2nd POC Ms. Carrie Houck Contracting Officer, USCG contact@example.gov *PLEASE NOTE* Offerors are to provide Firm Fixed Prices ,by June/09/2009 @ 8:00am EST . The anticipated Award Date for the Contract is June/10/2009 , this date is approximate and not exact. Justification for Other Than Full and Open Competition. (a) Each justification shall contain sufficient facts and rationale to justify the use of the specific authority cited. As a minimum, each justification shall include the following information: (1) Identification of the agency and the contracting activity, and specific identification of the document as a "Justification for other than full and open competition." USCG Command & Control Eng. Center Portsmouth VA. 4000 Coast Guard Blvd. 23703 (C2CEN) (2) Nature and/or description of the action being approved. Purchase of Extended Warranty. (3) A description of the supplies or services required to meet the agency's needs (including the estimated value). The USCG Maritime Differential Global Positioning System Branch (DGPS) presently owns 85 NAUTEL HP-ATU Units, those units are presently under warranty that is due to expire on various dates depending on the procurement date. It is required to maintain a 99.7% DGPS Site availability for Maritime Navigational Safety. In order to maintain this % these Units are required to be under warranty for quick service to keep these Units on line. These Units were designed and purchased from NAUTEL and it is determined that they are the only Contractor that can service these Units under an Extended Warranty. Estimated value is $42,000.00 for the Extended Warranty for all 85 Units. (4) An identification of the statutory authority permitting other than full and open competition. FAR 6.302-1(a)(2) & (a)(2)(iii) These services are only available from one source, and these services were covered under an existing contract that is due to expire. It is estimated to have another Contractor pick-up this warranty for these units, the contractor would be required to duplicate the Units, this cost would not be recovered through competitive measures. It is estimated the cost would be $1.4 Million Dollars to design/duplicate this system and warranty the 85 units. (5) A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited. NAUTEL is the OEM of these Units and they own proprietary data for Service of this specialized electronic equipment. (6) A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies. This requirement is posted on Fed-Biz-Ops. (7) A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable. As compared to the Warranty cost associated with the original order, it is anticipated the purchase cost will be Fair & Reasonable. (8) A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted. Requirement will be posted on Fed-Biz-Ops with statement that any vendors/contractors that would make an offer would be considered by the Federal Government. (9) Any other facts supporting the use of other than full and open competition, such as: (i) Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available. (ii) When 6.302-1 is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived. (iii) When 6.302-2 is cited, data, estimated cost, or other rationale as to the extent and nature of the harm to the Government. (10) A listing of the sources, if any, that expressed, in writing, an interest in the acquisition. None at this time (11) A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. None at this time. (12) Contracting officer certification that the justification is accurate and complete to the best of the contracting officer's knowledge and belief. (b) Each justification shall include evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government's minimum needs or schedule requirements or other rationale for other than full and open competition) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel. Ron Rimasse James A. Lassiter Technical (signature) Contracting Officer (signature)