Purchase of Ranges and Refrigerators

The Oklahoma City Housing Authority is soliciting proposals for the purchase and installation of new refrigerators and electric ranges for its multi-family housing units under RFP2026-04, with a submission deadline of May 14, 2026, and a response deadline of May 21, 2026. Proposals must be submitted as a single original hard copy to the specified address and may not be submitted electronically unless explicitly authorized. All appliances must be new, unused, and compliant with ENERGY STAR® certification for refrigerators, UL safety listings, ANSI Z21.1 for gas ranges, and HUD regulations including Section 3 requirements. Refrigerators must feature no-frost systems, reversible doors, adjustable shelves, and precise temperature control, while electric ranges must include four burners, porcelain enamel finishes, and safety shut-offs. Delivery is F.O.B. destination with a strict seven-day timeline from purchase order issuance, and the contractor is responsible for unloading and placing units at OCHA-designated locations. Contractors must adhere to commercial packaging standards to ensure damage-free transit and affix permanent nameplates with manufacturer, model, and serial numbers. The evaluation process focuses on five equally weighted factors totaling 25 points: price competitiveness, product compliance with technical and energy efficiency standards, ability to deliver within seven days and maintain inventory for replacements, warranty and local service support, and vendor experience with comparable housing authority contracts. Award will be made based on best overall value using a trade-off approach, not lowest price technically acceptable. Contractors must complete and submit HUD-5369-C certifications and IRS Form W-9, demonstrating Unique Entity Identifier and socioeconomic status, with affirmative responses triggering Section 3 hiring obligations for low- and very low-income individuals. Organizational conflicts of interest must be disclosed and neutralized, and no public disclosure of contract information is permitted without OCHA approval. All data, reports, and deliverables are the exclusive property of the Housing Authority, and final payment requires a signed release of claims. Inspection and acceptance occur at the delivery location with a 30-day window for the government to identify deficiencies, after which items are deemed accepted. No specific payment or accounting information is provided, and invoicing methods are unspecified, but failure to comply with wage, safety, or contract requirements may result in payment withholding.