Q--Mattress Service Rental

A. GENERAL GUIDANCE 1. Title of Project: Equipment Rental Agreement for Wilmington VA Medical Center (WVAMC) 2. Scope of Work: The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that all rental equipment is received with 24 hours Monday through Friday. Emergency/Holiday equipment requests are expected to be received within eight hours. Equipment request can only be made by the wound care nurse or COR. In the case of an emergency over the weekend the charge nurse or nurse supervisor will get approval from the COR or Wound Care Nurse prior to requesting any rental equipment. The Contractor agrees to provide services in accordance with the terms and conditions stated herein, to be furnished to and at the Wilmington VA Medical Center (WVAMC), Wilmington, DE 19805. Services and prices are specified in the Section entitled Schedule of Supplies/Services of this contract. a. Contractor shall provide Standard and Bariatric Beds, Mattresses, Advanced Patient Care products and accessories on an as needed basis in the styles and quantities required. b. The contractor shall remove Standard and Bariatric Beds, Mattresses, Advanced Patient Care Products and accessories on an as needed basis in the styles and quantities requested. c. All request items shall be delivered by the contractor within four (4) hours to twenty?four (24) hours (specific delivery time per negotiated solicitation/contract within these defined time periods or by special request per negotiated Contract) after receipt of the request. d. All items delivered shall be clean, sanitized, and ready for immediate patient use. Contractor utilizes specified and traceable infection control and quality control guidelines as set forth by Operations and ACHC (JACHO) standards for both pre?delivery inspection (PDI)and pre?maintenance inspections (PMI) . e. Upon receipt of removal, Contractor shall remove the items from the premises within four (4) hours to twenty?four (24) hours (specific delivery time per negotiated solicitation/contract within these defined time periods or by special request per negotiated Contract) after receipt of the request. 3. Background: The purpose of this contract is to provide Standard Wound Care Products, Therapy Products & Equipment, Bariatric Products & Equipment, and Standard Products & Equipment (i.e. Rehab Platforms and Air Support & Mattresses) to the WVAMC. 4. Performance Period: October 25, 2013 - September 30, 2014, with four (4) option years under this contract. . 5. Type of Contract: This is a Firm Fixed Price with economic price adjustment (EPA). B. CONTRACT AWARD MEETING The contractor shall commence work only when the Contracting Officer (CO) has conducted a "kick-off" meeting, or has elected to waive the meeting. The services specified in this contract may only be changed by written modification, which will be prepared and executed by the Contracting Office. The following actions are the sole responsibility of the Contracting Officer for this contract; no other personnel are authorized: (a) Make changes to contract provisions. This includes changes involving increases and/or decreases in contract price, as well as no cost changes. (b) Require extras or work outside the scope of the contract. (c) Authorize delivery or disposition of Government property not authorized by the contract. (d) Extend the completion time established in the contract. (e) Terminate the contract in whole or in part. (f) Render a decision under the Disputes Clause. Issue instructions to the contractor to stop or start work, to exclude scheduling of services. C. GENERAL REQUIREMENTS The contractor will provide a service ticket for any requested and return of rental equipment in hardcopy and via email to the Wound Care Nurse and COR. The COR will be provided an equipment report on the 25th of each that provides the type of equipment, patient name, location, and date delivered to the WVAMC. A monthly walk through will be conducted with the wound care nurse or designated staff member. When the Wound Care Nurse, designated staff member, or COR request equipment pick-up from contractor billing will stop. D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES The contractor shall obtain a visitors badge from the VA Police desk located in building 1 room 125. It is required that the wear a visitors badge while delivering equipment in the WVAMC. E. EVALUATED OPTIONAL FEATURES The CO shall only exercise these options when requested by the COR, and when the necessary funding is available. F. SCHEDULE FOR DELIVERABLES The contractor will provide routine requests in 24 hours to the Wilmington VA Medical Center. Emergency requests will be delivered within 8 hours of the order. G. CHANGES TO THE STATEMENT OF WORK Changes to the statement of work can only be completed by the CO. H. REPORTING REQUIREMENTS N/A I. TRAVEL N/A J. GOVERNMENT RESPONSIBILITIES. The WVAMC is responsible to provide the purchase order number when a request is made for rental equipment. K. CONTRACTOR EXPERIENCE REQUIREMENTS. These skilled, experienced professional and/or technical personnel are essential for successful contractor accomplishment of the work to be performed under this contract and subsequent service orders and option. These are defined as key personnel and are those persons whose resumes were submitted. The Contractor agrees that the key personnel shall not be removed, diverted, or replaced from work without approval of the CO and COR. Any personnel the Contractor offers as substitutes shall have the ability and qualifications equal to or better than the key personnel who are being replaced. Requests to substitute personnel shall be approved by the CO and the COR. All requests for approval of substitutions in personnel shall be submitted to the CO within 30 calendar days prior to making any change in key personnel. The request shall be written and provide a detailed explanation of the circumstances necessitating the proposed substitution. The Contractor shall submit a complete resume for the proposed substitute, any changes to the rate specified in the order (as applicable) and any other information requested by the CO needed to approve or disapprove the proposed substitution. The CO will evaluate such requests and promptly notify the contractor of approval or disapproval thereof in writing. L. CONFIDENTIALITY AND NONDISCLOSURE Standard mandatory language for task orders. J. CONTRACT AWARD MEETING The Contractor shall not commence performance on the tasks in this PWS until the CO has conducted a kick off meeting or has advised the contractor that a kick off meeting is waived.