The Department of Veterans Affairs, Veterans Integrated Service Network (VISN 3), James J. Peters VA Medical Center, Bronx New York, intends to award a sole source contract under the authority of 41 U.S.C 253(c) (1) - FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements, to Siemens Medical Solutions USA, Inc., 51 Valley Stream PKWY, Malvern PA 19355. Siemens Furnish all necessary labor, equipment, tools, materials, parts, repair services, maintenance, telephone technical/applications assistance, remote VPN monitoring/maintenance support, software updates and software upgrades and cover any zone charges on a Full Service Basis. The place of performance is Hudson Valley Healthcare System, Castle Point Campus, Rt. 9D, Castle Point NY, 12511. This action will result in a Firm-Fixed Price contract with a period of performance of twelve (12) months with four (4) option years This notice of intent is not a request for quotations; Interested parties may express their interest by providing a capabilities statement NLT 27 November 2013 at 12:00 PM EST. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered. When responding to this announcement, respondents should refer to Announcement VA243-14-Q-0169 Notice of Intent. If after November 27, 2013, no viable responses have been received in response to this announcement, Dept of VA shall negotiate solely with Siemens. This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted. The point of contact for this action is Contract Specialist, Tina Alves who can be reached at
contact@example.gov. The Government anticipates the award of a firm-fixed- price contract. A determination by the Government whether to compete this proposed requirement based upon responses to this notice is solely within the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition. Maintenance and repair of government owned Siemens Nuclear Medicine Gamma Camera System 1) Gamma Camera, Manufacture: Siemens Model : Signature e.CAM dual camera B; S#:8813 Functional ID#: 400-154099 Servicing the equipment consists of but is not limited to troubleshooting, replacement of worn or defective parts, calibration/adjustment, cleaning and lubricating. Preventive Maintenance includes but is not limited to cleaning, calibrating, adjusting, replacement of worn or defective parts, verification of manufacturer's operational characteristics and specifications and lubrication. It is the intention that all equipment repairs and or Preventive Maintenance Inspections (PMI) will be performed in accordance with manufacturer's guidelines, will result in the equipment operating according to manufacturer's specification and will be done in accordance with industry standard practices. e. Glassware and flat detector are covered. 3.2. GENERAL REQUIREMENTS: a. Requests for technical telephone support will be responded to within 2 hour. Vendor will be on site to begin repairs within eight (8) business hours of initiation of service call by the Medical Center. Repairs will be completed and unit returned fully to manufacturer specifications within 16 business hours of initiation of service call. b. Major assemblies replaced will be guaranteed against defects and/or failure for a period of one (1) year from date of installation. All other components will be guaranteed for a period of ninety (90) days. 3.3 HOURS OF COVERAGE a. All work performed under this contract will be during the hours of 0800 to 1630 and the days of Monday through Friday. Exclusions: Weekends and Federal Holidays. Overtime will only be paid for emergencies and pre-approved situations, by the Biomedical Engineering and or COTR designee. b. Emergency service will be provided at all items in accord with the above. . PRE-BID INSPECTION VISITS Prospective bidders are urged and expected to inspect the premises where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. Failure to do so will not relieve the bidder from performing in accordance with the strict intent and meaning of the specifications without additional cost to the government. Appointments can be arranged through the Contracting Officer. 5. PREVENTIVE MAINTENANCE INSPECTIONS There will be two (2) preventive maintenance inspection for each system covered to be performed during the months of October through September. 6. PARTS: All parts will be provided and replaced as necessary at no additional charge. Only new parts will be used routinely. Usage of refurbished will be subject to the approval of the Chief, Biomedical Engineering and/or COTR designee. 7. DOCUMENTATION: a. The service representative is required to leave a service record at the time the work is completed prior to leaving the premises with any available Biomedical Shop personnel obtaining a signature. The report will contain at least the following information: brief description of the purpose of the call; work performed; parts used and time spent for labor and travel. b. Vendor service representatives must report to Engineering Office Building 9 room 101 to sign in upon arrival and sign out upon leaving. c. If the work is not completed, prior to leaving the premises, a service report will be left, as per the above procedures, indicating the equipment status. d. NO PAYMENTS WILL BE MADE if the above procedures are not complied with. 8. SPECIAL REQUIREMENTS: a. The contractor must supply themselves with their own Maintenance/repair manuals along with any other diagnostic software required to properly maintain the equipment in question. b. Service representatives are required to supply the Medical Center with Material Safety Data Sheets (MSDS's) on any chemicals that are brought in to the Medical Center prior to usage. The MSDS's are to be given to the Safety Officer. A set of MSDS's must also remain at the site where the chemical is used. c. Vendors must comply with usage of Personnel Protective Gear as defined in 29CFR 19.10. d. Vendors must comply with all VA polices and regulations 9. VENDOR WILL ADVISE AS TO QUALIFICATIONS. The bidder shall be able to show evidence of reliability, ability and experience by furnishing a list of personnel who will perform under the contract, along with documentation of their competency, Manufacturer Certification and length and type of experience. Names and addresses of other concerns and/or government agencies for which comparable services are/were rendered shall be available upon request. The ability to meet the requirements and the adequacy of the information submitted will be considered by the Contracting Officer in determining the validity of the bidder. 10. TEST EQUIPMENT: The Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment which are to be used by the Contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard.
