Q502--Perfusion Services - MPLS PoP 06/15/2026-06/14/2027+4

The contract under solicitation number 36C26326R0045 is a firm fixed price award by the Department of Veterans Affairs Network Contracting Office 23 for clinical perfusion services at the Minneapolis VA Health Care System, with a base period from May 1, 2026, to April 30, 2027, and four optional one-year periods extending through April 30, 2031. This procurement is set aside exclusively for small businesses under the SBA’s Total Small Business Set-Aside program and prioritizes Women-Owned Small Business and 8(a) participants. The requirement is for three full-time equivalent perfusionists to provide services in operating rooms, including on-call coverage, with strict adherence to clinical standards, patient safety protocols, and VA administrative policies. Contract performance is governed by a comprehensive Performance Work Statement and Quality Assurance Surveillance Plan that mandates 98% acceptable quality levels, 100% staff credential compliance, and 24-hour incident reporting via the VA Patient Safety Reporting System. Personnel must maintain current ACLS/BLS certification, pass OIG exclusion list checks, and comply with VA cybersecurity directives including PIV card access and NIST SP 800-53 controls. All contractors are required to certify compliance with the Immigration and Nationality Act, E-Verify, and Executive Order 12989, and must disclose any potential organizational conflicts of interest. Proposals must be submitted electronically by March 12, 2026, and are evaluated on technical capability including personnel qualifications and management, past performance using CPARS ratings, veterans preference for eligible entities, and price, with non-price factors significantly outweighing cost in the trade-off decision process. Invoicing must occur electronically through the VA’s EIPP system using X12 EDI formats, and all shipments must comply with MIL-STD-129 for marking and barcoding. The Contracting Officer, Daniel Vagts, is supported by two CORs at the Minneapolis facility who oversee performance, and key personnel changes require written approval with 15 days’ notice and documentation demonstrating equivalency or superiority of replacements. Contractor staff must adhere to strict rules of behavior regarding VA information systems, including no expectation of privacy and mandatory reporting of security incidents. Financial terms are not disclosed, but all payments will be processed via EFT.