Q509-Sources Sought for Medical Officer of the Day Services

The U.S. Department of Veterans Affairs, through Network Contracting Office 10 (36C250), is seeking information from potential vendors to provide Medical Officer of the Day services at the Battle Creek VA Medical Center in Battle Creek, Michigan. This sources sought notice, issued on May 8, 2026, with a response deadline of May 29, 2026, aims to identify qualified contractors capable of delivering 2.95 full-time equivalent board-eligible physicians in Internal Medicine or Family Practice to provide overnight, weekend, and holiday coverage from 6:00 p.m. to 7:00 a.m. Monday through Thursday and throughout all weekends and holidays. The anticipated contract period spans five years, starting December 14, 2026, with four optional one-year extensions, totaling a potential performance window through December 13, 2031. Services are to be performed exclusively on-site at the VA facility, with no offsite or remote work permitted under any circumstances, and all work must comply with Title 38 USC 8153 and extensive VA directives including 1663, 1230, 1192, and 1100.21, as well as VHA handbooks and federal regulations like HIPAA and NIST SP 800-16. Contractors must ensure all personnel are U.S. citizens or lawful permanent residents, undergo NAACI-level background investigations, hold active board certification or eligibility, maintain current BLS and ACLS credentials from the American Heart Association, and obtain privileging through the Battle Creek VA Medical Center’s Medical Staff Executive Committee. Submission of documentation—including licenses, NPIs, DEA certificates, OIG exclusion list certifications, and citizenship proof—is mandatory at proposal submission, renewal, and personnel changes. Organizational conflicts of interest must be fully disclosed and mitigated in accordance with VAAR 852.209-70, and all contractors must prohibit third-party billing to VA beneficiaries, as VA payment constitutes full compensation. Performance is subject to rigorous Quality Assurance Surveillance Plan metrics, including 100% completion of discharge summaries, 95% physician availability, 100% credential compliance, and immediate reporting of patient safety incidents. Invoices must be submitted electronically via Tungsten Automation, and the government reserves the right to adjust payments based on actual hours worked, with no compensation for und