Q522--Medical Physicist Service - MPLS PoP: 09/16/2026-09/15/2027+2

The contract requires the provision of board-certified therapeutic medical physicist services at the Minneapolis VA Healthcare System under a fixed-price, indefinite-delivery indefinite-quantity (FP-IDIQ) arrangement with a base period from September 16, 2026, to September 15, 2027, and two optional one-year extension periods through September 15, 2029. The work involves two full-time positions—a Chief Therapeutic Medical Physicist and a Therapeutic Medical Physicist—collectively providing 4,512 hours of service annually, with workload distributed between at least two providers to ensure adherence to national standards set by the American College of Radiology, the American Society for Radiation Oncology, and the American Association of Physicists in Medicine. All physiicists must be board certified and subject to rigorous performance monitoring through the Quality Assurance Surveillance Plan, which mandates 100% direct observation, quarterly inspections, validated complaints, random sampling, and contractor documentation review. Performance is measured against specific metrics including 100% completion of required equipment evaluations meeting ACR standards, peer reviews, timely medical record completion, and patient satisfaction surveys, with ratings tied to the CPARS system to inform future evaluations. Contractor compliance is governed by a comprehensive framework of federal and VA-specific regulations. All personnel must pass personal identity verification, and contractors are required to adhere to strict information security protocols, including safeguarding Controlled Unclassified Information and Protected Health Information under HIPAA through a Business Associate Agreement, with monitoring and penalties for breaches outlined in VAAR 852.211-76. Contractors must comply with the Immigration and Nationality Act, certify adherence to E-Verify and Executive Order 12989, and maintain professional liability insurance with employer’s liability coverage of at least $100,000, along with workers’ compensation as required by state and federal law. Organizational conflicts of interest must be disclosed in full, with any potential OCI requiring mitigation plans reviewed and approved by the Contracting Officer. Proposals must be submitted electronically by July 20, 2026, and include four distinct parts with detailed technical narratives, past performance data, veteran preference documentation, and price proposals valid for 120 days, with executed copies of four mandatory attachments covering immigration compliance, OCI disclosure, contractor rules of behavior, and the QASP. Contract administration is centralized under the Department of Veterans Affairs Network Contracting Office