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Q702--Samsung Ultrasound Service Contract

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36C24526Q0299Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The Department of Veterans Affairs (VA) is seeking information for a maintenance and service contract covering six Samsung RS85 Prestige Ultrasound systems located at the Baltimore VA Medical Center. This Request for Information (RFI) is intended solely for planning and does not represent a formal solicitation or offer. The contract envisioned would provide comprehensive preventative and corrective maintenance services, including repair, parts supply, labor, and travel. All maintenance must adhere strictly to the original equipment manufacturer (OEM) written specifications, using OEM-certified parts, and must occur during standard business hours unless an alternative schedule is mutually agreed upon. The vendor must maintain an approved Memorandum of Understanding or Interagency Support Agreement with the VA to provide remote support services and hold a current Business Associate Agreement to manage incidental access to Protected Health Information (PHI) securely during service activities. Service personnel are required to report to the Biomedical Engineering department on-site prior to performing any work, with maintenance performed solely at the Baltimore VA Medical Center. Detailed, written service reports must be submitted within two weeks post-maintenance completion. The contract is structured for one base year plus four option years, although exact performance dates and payment terms have not been specified. Security requirements include possession of valid photo identification, adherence to VA protective equipment protocols, and compliance with HIPAA regulations. The award will be based on best value to the government, balancing technical compliance with cost considerations. Responses to this RFI must include the vendor’s type of business and SAM.gov Unique Entity ID, and be submitted electronically by the stated deadline to the designated VA contracting point of contact.

General Info

Maintenance and service contract for six Samsung ultrasound systems at Baltimore VA, OEM parts required.

Agency

Department Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)

NAICS

423450 - Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

Place of Performance

Department of Veterans Affairs VAMC, Baltimore, MD, 21201

Set-Aside

NONE

Documents

RFI Samsung Ultrasound Service Contract 36C24526Q0299

3 pages · rfi

Low

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Uniform Contract Format

Timeline

PhaseSources Sought

PostedFeb 18

Sources Sought

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)

Contacts1 person available

OfficeLINTHICUM, MD, 21090, USA

Organization / AgencyDepartment Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)

Office AddressLINTHICUM, MD, 21090, USA

Contacts

Keysha Gorman

contact@example.gov

+1 (555) 000-0000

Full Description

DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. GENERAL INFORMATION
Title of Project: Samsung RS85 Prestige Ultrasound Service Contract
Scope of Work: The vendor shall provide maintenance, support, and repair services on all equipment listed below to include preventive maintenance in accordance with the original equipment manufacturer (OEM) written specifications. The vendor shall provide travel, parts, and labor to complete all services covered under this agreement. All parts must be certified to the OEM specifications. The vendor must have an approved MOU/ISA with the Department of Veterans Affairs to provide remote support.
The vendor will supply the VA Maryland Health Care System Biomedical Engineering department with a copy of a detailed service report within 2 weeks of maintenance being completed. The service shall be performed during normal business hours Monday through Friday from 8:00am to 4:30 pm unless mutually agreed upon by the contractor and the VA Maryland Health Care System Biomedical Engineering staff. Contractors shall report to Biomedical Engineering in room 5B183 in Baltimore when they arrive on-site before performing any maintenance, scheduled or unscheduled.
Equipment Serial # Samsung RS85 Ultrasound S1LEM3HM700012D Samsung RS85 Ultrasound S278M3HT700001N Samsung RS85 Ultrasound S2JQM3HT900002Y Samsung RS85 Ultrasound S2JQM3HT900005D Samsung RS85 Ultrasound S278M3HT600016J Samsung RS85 Ultrasound S2JQM3HT900004P
Background: The VA Maryland Health Care System requires that all imaging equipment be maintained in accordance with the manufacturer s specifications. This equipment will be covered under a support agreement when it represents the best value for the Government. Performance Period: 1 base year and 4 option years beginning at time of award Type of Contract: Preventative and Corrective Maintenance services
Place of Performance: Baltimore VA Medical Center 10 N. Greene St. Baltimore, MD 21201 Performance Based Contract: N/A
Security: The contractor must have photo ID available when performing work at a VA Medical Center and be willing to present it to VA staff. The vendor is responsible for personal protective equipment. The vendor must have a current Business Associate Agreement (BAA) with the Department of Veterans Affairs to perform maintenance on equipment that would result in incidental access to patient Protected Health Information (PHI)