Qiagen Lab Instruments Service Agreement

The Colorado Department of Public Health and Environment, Laboratory Services Division, intends to award a sole-source contract to Qiagen, LLC for the maintenance and repair of proprietary laboratory instruments including the QIAxcel, QIAcuity Eight, and EZ2 systems. The agreement, covering preventative maintenance, unplanned repairs, and technical support, runs from July 31, 2026, through April 22, 2031, with an estimated total value of $325,000. Service performance is required on-site at CDPHE facilities in Denver, Colorado, and is limited to Qiagen-certified engineers due to the proprietary nature of the equipment, which necessitates exclusive access to manufacturer-specific parts, software, and recertification protocols. The procurement is justified as sole source because only Qiagen can provide the authorized service, parts, and maintenance needed to ensure instrument functionality, regulatory compliance, and continuity of genomic testing workflows. No competition is permitted under statutory exceptions, as there is no alternative vendor capable of meeting the technical and operational requirements. The contract is structured as a firm-fixed-price agreement with pay-in-advance terms, though no detailed line-item pricing or CLIN structure is provided. The contracting officer, Kristi Gamble, has set a response deadline of July 23, 2026, for comments or objections, with submissions required via email using the specified subject line format. No FAR clauses are incorporated, and no formal evaluation factors, weights, or award criteria are applied beyond the necessity determination. Acceptance of services is contingent upon Qiagen’s internal recertification standards and operational restoration, with no external standards like ISO or CLIA cited. The vendor’s unique ability to service these instruments, combined with the lack of viable alternatives, forms the sole basis for award without price competition. Packaging, marking, and preservations requirements are not specified, and while attachments supporting pricing justification are referenced, no formal list of attachments is provided. Payment details, accounting data, and designated COR or COTR roles are also absent from the documentation.