QUOTE - Tent and Table Rental for the 2026 City of Aurora Halloween Event

The City of Aurora, Illinois, is soliciting quotes under solicitation number 26-104 for the rental, delivery, setup, and takedown of equipment for its tenth annual Halloween event. The event is scheduled for Friday, October 30, 2026, from 3 PM to 5 PM at Wilder Park and Promenade. The selected vendor must provide fourteen commercial-grade, weather-resistant tents and fourteen 6-foot rectangular tables. To ensure safety in windy conditions, all tents must be secured with heavy-duty concrete weights, as staking is prohibited. Delivery and unloading must occur at the Wilder Promenade, with specific attention to access constraints regarding vehicle height. Responses must be submitted electronically via the OpenGov portal by October 7, 2026, at 11:00 AM. The City will award the contract to the lowest responsible quote that demonstrates the necessary quality, fitness, and capacity to meet the requirements. Awardees are required to maintain comprehensive insurance coverage, including General Liability with a 2 million dollar aggregate, Auto Liability, and Umbrella Excess Liability. Additionally, vendors must certify compliance with the Illinois Department of Labor Prevailing Rate of wages and maintain a drug-free workplace. Payment will be made via electronic funds transfer in accordance with the Illinois Local Government Prompt Payment Act.