R--EAP Fee per Counseling Service

FedBizOpps Combined Synopsis/Solicitation Notice * * * * * * * CLASSIFICATION CODE SUBJECT CONTRACTING OFFICE'S ZIP-CODE SOLICITATION NUMBER RESPONSE DATE (MM-DD-YYYY) ARCHIVE DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS SET-ASIDE NAICS CODE CONTRACTING OFFICE ADDRESS POINT OF CONTACT (POC Information Automatically Filled from User Profile Unless Entered) DESCRIPTION * See Attachment AGENCY'S URL URL DESCRIPTION AGENCY CONTACT'S EMAIL ADDRESS EMAIL DESCRIPTION ADDRESS POSTAL CODE COUNTRY ADDITIONAL INFORMATION GENERAL INFORMATION PLACE OF PERFORMANCE * = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 R Employee Assistance Program Services Face-to-Face, as Needed Services for VBA RO Muskogee, OK. 20006 36C10E18Q9374 06-29-2018 30 N 624190 Department of Veterans Affairs Veterans Benefits Administration Continental District Contracting 1800 G. Street N.W. Washington DC 20006 Edward Bradford +1 (555) 000-0000 contact@example.gov Department of Veterans Affairs Veterans Benefits Administration Muskogee Regional Office 125 South Main Muskogee, OK 74401 USA contact@example.gov contact@example.gov Page 5 of 5 COMBINED SYNOPSIS SOLICITATION NOTICE OF TIERED EVALUATIONS This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The government anticipates a single (all or none), firm fixed price award. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. 36C10E18Q9374 the Combined Synopsis Solicitation is issued as a request for quotation (RFQ). The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-97. The combined synopsis/solicitation is an open market unrestricted solicitation. The contractor shall provide various Employee Assistance Program (EAP) service tasks, deliverables, and activities required for individual, face-to-face and on an as needed basis for counseling of employees on a host of personal and job related matters. Problem areas shall include, but are not limited to, alcohol/drug abuse, trauma, mental illness, relationship/family conflicts, financial, stress, and job problems. The Contractor shall provide crisis intervention, assessment, information and referral, short-term counseling, and follow-up monitoring. The contractor shall provide two on onsite Briefing Sessions per quarter (morning and afternoon) of one hour in duration. These sessions shall explain to the government employees the purpose of EAP as it relates to early identification, and prevention of personal, family, and work related problems. CLIN 0001: Base Year: Provide EAP Services per the attached Statement of Work. Unit Price___________ ; NTE Quantity: 90; Unit of Issue: Per Counseling Session; Extended Price ____________ CLIN 1001 Option 1: Provide EAP Services per the attached Statement of Work. Unit Price___________ ; NTE Quantity: 90; Unit of Issue: Per Counseling Session; Extended Price ____________ CLIN 2001 Option 2: Provide EAP Services per the attached Statement of Work. Unit Price___________ ; NTE Quantity: 90; Unit of Issue: Per Counseling Session; Extended Price ____________ CLIN 3001 Option 3: Provide EAP Services per the attached Statement of Work. Unit Price___________ ; NTE Quantity: 90; Unit of Issue: Per Counseling Session; Extended Price ____________ CLIN 4001 Option 4: Provide EAP Services per the attached Statement of Work. Unit Price___________ ; NTE Quantity: 90; Unit of Issue: Per Counseling Session; Extended Price ____________ Total Price _________________________ Description of Requirement The Department of Veterans Affairs (VA), Veterans Benefit Administration (VBA), Muskogee Regional Office is committed to ensuring that employees have access to Employee Assistance Program (EAP) Services. The attached statement of work is designed to obtain the services, labor, materials, and equipment necessary for Employee Assistance Program (EAP) service that provides confidentiality and prevents unauthorized disclosure of information. The VA intends to make a single (all or none), firm fixed price award for a 12 month base period with four option years. SEE ATTACHED STATEMENT OF WORK. Period of Performance: Base and four option years. FOB Destination Point: The VBA Muskogee Regional office s address is 125 South Main, Muskogee, OK 74401. FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation. The following provisions and clauses are added as addenda: 52.222-52 Exemption From Application of the Service Contract Labor Standards to Contracts for Certain Services Certification 52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) Offers will be evaluated as follows: Criteria: The Government will evaluate quotes submitted in response to this solicitation based on a consideration of the following factors: Price and Past Performance. Price: Price will be evaluated to determine if it is fair and reasonable. Past Performance: The Contractor shall provide at least one reference that corresponds with relevant experience and demonstrates an acceptable past performance record. The Government reserves the right to consider sources other than just those submitted by the by the Contractor in response to questionnaires in evaluating past performance. Basis for Award: The Government shall make award to that quote that is found to be the lowest priced and meets the Government s stated Past Performance requirements based upon the stated considerations above. FAR 52.212-3, Offeror Representations and Certifications Commercial Items applies to this solicitation. The offeror must have completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. FAR 52.212-4, Contract Terms and Conditions Commercial Items applies to this solicitation. The following FAR and VAAR provisions and clauses are added as addenda: 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (JUN 2016) 52.217-5 Evaluation of Options (JUL 1990) 52.232-18 Availability of Funds (APR 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-1 Disputes (MAY 2014) 52.252-2 Clauses Incorporated by Reference (FEB 1998) (FAR) http://www.acquisition.gov/far/index.html (VAAR) http://www.va.gov/oal/library/vaar/index.asp 52.252-6 Authorized Deviations in Clauses. 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days. (End of Clause) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed Five (5) years. (End of Clause) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (APR 1984) 52.212-5, Terms and Conditions Required to Implement Executive Orders Commercial Items, applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation: Paragraph b applicable clauses: (4) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (22) 52.219-28 Post-Award Small Business Program Representation (Jul 2013) (25) 52.222-3 Convict Labor (June 2003) (27) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) (28) 52.222-26 Equal Opportunity (MAR 2007) (30) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (33) 52.222-50 Combating Trafficking in Persons (MAR 2015) (42) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (45) 52.224-3 Privacy Training (JAN 2017) (49) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (56) 52.232-34 Payment by Electronic Funds Transfer Other Than System for Award Management (Jul 2013) Paragraph c applicable clauses: (7) 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements (MAY 2014) N/A N/A Quotes are due no later than June 29, 2018 by 5:00 PM Central Time. All vendors must be active in SAM. Vendor is to ensure the following information is on their written quote: Unit Price, Extended Price, Grand Total, Prompt Payment Terms, Correct Remittance Address, Cage Code, Duns Number, Tax Identification Number, Full Name and Telephone Number of Vendor's Point of Contact. Included with each quote, the Offeror is to provide the following: Completed above solicitation s section v, CLINS 0001-4001 with unit, extended and total price. 3) Completed Past Performance Questionnaire Failure to provide any of this information or providing inadequate or unclear information will result in the quote being rated unsatisfactory and ineligible for award. Quotes shall be submitted electronically to email address contact@example.gov. The maximum size of each email cannot exceed 5 MB. Note that emails that contain compressed files such as Zip files will be rejected by the government server. Only written quotes shall be acceptable and must be received and identified by solicitation # 36C10E18Q9374. Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. All pages of the quote must be emailed before the deadline specified in this solicitation. For additional information, please contact the Contracting Officer, Edward Bradford at +1 (555) 000-0000 or by e-mail at contact@example.gov See attached document: Statement of Work. See attached document: VA 6500.6 Appendix C. See attached document: Past Performance Report Form.